Medical Center Libraries and Technologies

Mandatory Training for Staff

You must complete the training outlined below within the first 30 days of hire. The Medical Center Libraries and Technologies (MCL&T) administrator must track and report compliance for the training outlined below. Therefore, either your signature and, in some instances, a quiz is required.

HIPAA Job-Specific Privacy & Security Training
Must be completed one time only, within 30 days of hire or appointment, unless new modules are released.
(Please note: The complete HIPAA Policy & Training Manual is available for reference on the URMC intranet.)

Training options and sources

1. Video training - three chapters, covering all policies

Video Guide including video training compliance record

Training videos - each takes a minute or two to begin. All three videos are required.
Chapter 1 (22 minutes)
Chapter 2 (36 minutes)
Chapter 3 (31 minutes)

UR employees can have their HIPAA training compliance automatically recorded in HRMS by viewing the videos via BlackBoard.

2. Static training modules - one module for each policy.

Training compliance record for written training modules

Mandatory In-Service Education

Each of us is responsible for completing the Mandatory In-Service Education regarding internal policies and procedures, Joint Commission and OSHA standards, and other mission-critical information within the first 30 days of hire and annually thereafter (usually by June 30).

The test is offered in six formats, each one designed for a specific audience. Most MCL&T staff will take Test A; some staff will be required to take Test B or Test D. (If you are unsure which version to take, please check with your supervisor or the administrator.) You may choose to study the accompanying materials first (available here or in Blackboard) or, you may go ahead and take the test, without studying. However, you must pass with a score of at least 90%. If you do not pass the test, you must review the training material to ensure full understanding of the topics and then attempt the test again.

The method for accessing the training material, and accessing and taking the test, is through Blackboard. Follow these Instructions for Self-Enrolling into a URMC Blackboard Course.

The six test options are:

Test A - for everyone regardless of duties or position, who does not have patient care responsibilities, does not enter a patient room, and does not work at Highland in addition to URMC-Strong. This test contains all the general topics (e.g., URMC-SMH Fire Safety, Code of Ethics).

Test B – for everyone who has patient care responsibilities and/or enters a patient room, does not work at Highland in addition to URMC-Strong, and is not a Provider). This test contains all the topics in Test A plus the patient-care-related topics (e.g., URMC-SMH Fire Safety, Code of Ethics, DNR, MOLST).

Test C – for everyone who has patient care responsibilities, enters a patient room, works at HH as well as URMC-SMH, but is not a Provider; this test contains all the topics in tests A and B plus the HH addendum. (e.g., URMC-SMH Fire Safety, Code of Ethics, DNR, MOLST; HH Conflict of Care procedures, HH fire codes)

Test D - for everyone who does not have patient care responsibilities but who also works at HH in addition to URMC-Strong; this test contains all the topics in test A plus the HH addendum. (e.g., URMC-SMH Fire Safety, Code of Ethics; HH Conflict of Care procedures, HH fire codes).

Test options for PROVIDERS ONLY (Nurse Practitioners, Physician Assistants, and Physicians):

Test E - for Providers who work exclusively at URMC-SMH (do not also work at Highland). This test contains all the questions in tests A and B and also covers provider-specific questions (e.g., Fall Prevention, Multidrug-Resistant Organisms, etc.).

Test F - for Providers who work at both URMC-SMH and Highland. This test contains all the questions in tests A and B, the HH Addendum, and covers the provider-specific questions (e.g., Fall Prevention, Multidrug-Resistant Organisms, etc.

Smoke-Free Inside & Out

• On November 16, 2006, the University of Rochester Medical Center joined hundreds of health care institutions around the nation by becoming smoke-free throughout their campuses.  This training must be completed one time only. The module is available in 2 formats:
  • Powerpoint presentation (11 MB)
  • Microsoft Word Outline
• Additional materials (tobacco facts, FAQs, perimeter map, etc.) are available on the URMC intranet.
• When you have completed the training module, please print out and complete this form; give it to your supervisor or to the MCL&T administrator.

Strong "I CARE" Commitment

• This commitment is reviewed and signed within the first 30 days of hire and annually thereafter.

Human Resources Compensation Compliance Training

• Each of us is personally accountable for ensuring time worked and reported is accurately reflected in accordance with federal and NYS law.
• Meet with your supervisor to:
  1. Discuss regulatory compliance including the definition of compensable work time, calculation of overtime, and the definition of a workweek.
  2. Understand the University's compensation policies, procedures, and practices.
  3. Review time reporting and record-keeping requirements.