Schedule a Room/Resource Rooms and services may be requested via the forms below. Room Scheduling To schedule a room, go to the online room scheduler to view available space. Once you have chosen a date and room, use the New Service Request Form. Your reservation will be confirmed within 24 hours. To modify an existing request, please use the Modify Service Request Form. Copyright Approval To request copyright approval for material usage, please fill out the following form Copyright-Request-Form and email to Resourcescheduler@urmc.rochester.edu. Block Scheduling Medical School Two block scheduling periods: Scheduling block 1: August 1 – December 31. Deadline request date: April 1. Confirmations sent out by May 31. Scheduling block 2: January 1 – July 31. Deadline request date: September 1. Confirmations sent out by October 31. Helen Wood Hall Three block scheduling periods: Scheduling block 1: September 1 – December 31. Deadline request date: June 1. Scheduling block 2: January 1 – May 15. Deadline request date: November 1. Scheduling block 3: May 16 – August 31. Deadline request date: April 1. Ambulatory Care Facility Block scheduling period: Rooms scheduled by the calendar year from January 1 – December 31. The deadline for requests is September 24.