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- Medical Students
Billing Procedures for Medical Students
Assessment of Tuition and Fees
Tuition and fees are billed in two installments each academic year. Entering students are billed in June for the first term of their first year, with payment due July 15. Second year students are billed in August with payment due September 10. Third and fourth year students are billed in July with payment due August 10. Third year students are billed for the second term in December, with payment due January 10. First, second and fourth year students are billed for the second term in January with payment due February 10. Bills are mailed on approximately the 20th of each month. A student receives a statement for any month during which there is activity on their account.
With the exception of the first bill to entering students, bills are sent to students at their Medical Center mailboxes. Students preferring to be billed at their parents' home address may make special arrangements by contacting the Bursar’s Office and completing the Billing Address Change form. Likewise, students expecting to be out of town for an extended period may make arrangements for the mailing of their bill to a temporary address.
Some of the fees assessed through the student billing system are for services not directly provided by the School (e.g., health insurance). Students wishing their Title IV federal aid (Perkins and/or Federal Stafford loans) to be applied to these charges on their student accounts must authorize the Bursar to do so. To facilitate this process, a Student Authorization Statement for the Bursar’s Office is sent to Title IV aid recipients with their Federal Stafford loan promissory notes.
Student Payment Agreement
Every student is required to submit a completed and signed Student Payment Agreement to the Bursar’s Office, where it will be retained for the student’s tenure at the School of Medicine. Please call the Bursar’s Office with any questions.
Tuition Prepayment Option
The School of Medicine offers the option of prepaying tuition for four, six or eight semesters at the tuition rate current at the time of prepayment. This option applies only to tuition, not to any of the health or student fees. Refund procedures are explained in the contract. If a student or a family member wishes to take advantage of this pre-payment option, the information and contract is available in the Bursar’s Office.
Late Charge
A late payment penalty of 1% per month will be assessed on the unpaid balance of all bills on their due date and every 15th of the month thereafter until payment is made in full. The Late Charge will be calculated on the amount derived by subtracting from total charges all payments made or financial aid credits received by the 10th of the month, and anticipated credits which can be documented by the Financial Aid Office. Late charges may be waived upon written appeal to the Bursar if failure to pay is the result of an error in the Bursar's Office. Otherwise, there will be no waiver of late fees.
NOTE: Any student who has an outstanding balance at the end of a billing period will be prohibited from registering for subsequent coursework until arrangements are made for payment.
Credits/Payments
Credits are applied to a student's account either (1) as payments received from the student, family, or outside source or (2) as University-administered financial aid sources transferred to student accounts:
- Federal Stafford loans are credited automatically at the start of each billing period, assuming the Financial Aid Office has received a signed promissory note.
- University scholarship funds are transferred automatically at the start of each billing period, assuming the Financial Aid Office has received a signed copy of the original award notice.
- University loan funds are transferred each term,assuming the student has signed a promissory note as instructed by the Financial Aid Office.
Currently, payment may be made by check, MasterCard, VISA, Discover Card, money order, or cash. Credit card payments will only be accepted for balances not covered by anticipated financial aid. Any credit created on a student’s account, after a credit card payment has been applied, must be returned as a credit to the credit card company. It may be necessary for the School to discontinue the credit card options at some point in the current academic year if cost becomes prohibitive.
To expedite processing, the Unique Student Identification number should be indicated on all forms of payment. Checks and money orders should be made payable to the University of Rochester. To ensure processing by the due date of the 10th of the month, credit card payments must be received by the 5th of the month. All payments should be sent to the address below.
University of Rochester School of Medicine
Bursar’s Office, Box 601
601 Elmwood Avenue
Rochester, NY 14642-8601
Those preferring to pay in person may do so at the Bursar's Office (Student Services Center, Room G-7644) from 8 a.m. to 5:00 p.m. weekdays or at the Cashier's Office at Strong Memorial Hospital. Cash payments are accepted only at the Cashier's Office.
Anticipated Credits in Lieu of Payment
Students expecting aid from sources not controlled by the School will be allowed to defer one-half of the expected amount on their bill for each term if satisfactory documentation of the award has been received by the Financial Aid Office. Students filing outside loan applications by July 15 will be allowed to defer one-half of the requested amount on their first bills. This deferment will expire on October 15 or the date that the loan application is acted upon by the guarantee agency, whichever is first. To the extent that loan fees are deducted from loan disbursement checks, students using anticipated loan credits to pay their bill will note an increase in their Amount Due as a function of the School's non-receipt of the fee portion of the loan. All anticipated credits for financial aid will expire on October 15th if the student’s award notice and signed promissory note(s) are not turned into the Financial Aid Office by that date. Students will be held responsible for the payment of any subsequent late fess that accrues on their student account.
Credit Refunds
If a credit balance remains on a student account after billed tuition and fees are fully paid, the credit will automatically be refunded to the student. Students will be responsible for payment of any charges that are added to their student account after such refunding occurs. The Bursar's Office requests checks on a daily basis, but one must anticipate a 5–8 day processing period before a refund check will actually be available. Students preferring to have a credit balance carried over and applied to the next billing period's payment may file a Request for Disposition of Credit on Student Account form in the Bursar's Office.
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