Frequently Asked P Card Questions
How would the Department Manage P-Card Transactions?
Will a P Card affect my personal credit?
Can I use the card to make internet purchases?
Can I use the P Card for travel?
Can my monthly spending limit be increased?
Can a P Card transaction be stopped?
Can another employee in my department use my P Card?
What is a P Card? 
The P Card (a/k/a “Purchasing Card”) is a UR Visa credit card designated for low dollar purchases and one-time equipment repairs ($1,000 or less) which were previously processed using a Check with Order, petty cash or Request for Payment. For detailed information see: http://www.urmc.rochester.edu/purchasing/p-card.cfm
How can I obtain a P Card?
Download and complete the Purchasing Card Program Authorization and Application Forms found at: http://www.urmc.rochester.edu/purchasing/p-card2.cfm
Completed forms should be forwarded to:
Corporate Purchasing,
70 Goler House, RC Box 278901
Attn: Pat Smith, P Card Administrator
How would the Department Manage P-Card Transactions?
The bank provides an Internet Application called Paymentnet. This application allows the department to view, approve and reallocate charges to single or multiple account numbers. It also provides management reporting tools.
Will a P Card affect my personal credit?
No. Obtaining a UR Purchasing Card will not access or impact your personal credit history. Your credit will not be checked when applying for the P Card. Personal information requested on the application form is used by the bank for identification purposes when you activate your card for the first time.
Can I use the card to make internet purchases?
Yes, with the use of known, secure websites and as long as the payment does not go through an Internet Payment Service, such as Paypal. When the web address begins with "https" rather than "http", a padlock appears at the bottom of the browser window. This indicates that the website and the user information provided therein are protected by SSL (Secured Sockets Layer).
Can I use the P Card for travel?
No. An American Express Corporate Card or personal credit card should be used for travel. Reimbursement would be obtained through travel and conference procedures.
Can my monthly spending limit be increased?
Yes. While the transaction limit of $1,000 cannot be increased, requests for changes to the monthly spending limit can be changed via an email from the Dean, Director or Department Head to the P Card Administrator (Pat Smith). Increases can be set up as temporary (for the current month or specific period of time), or indefinitely.
Can a P Card transaction be stopped?
No. Once the charge is made, your credit card is billed. If need be, the cardholder would contact the merchant to obtain a credit to be processed through the card. Transactions can, however, be disputed.
Can another employee in my department use my P Card?
UR Purchasing cards have the cardholder name inscribed on them and that person is responsible for assuring that any purchases made with the card are appropriate and fall within University policy. “Lending” the card does not relieve the cardholder from that responsibility and may waive the cardholder's right to dispute charges for those transactions. Therefore “Lending” the card is neither approved nor recommended.