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Resident and Fellow Policy Manual

Appendix 1 - Policy on Resident Evaluation and Promotion:

1. Each resident, or fellow, is to be evaluated at least twice-yearly against a set of written standards acceptable to his/her department or program.  A written report of each such evaluation must be placed in the resident’s/fellow’s permanent file in the department and shared with the resident, indicating that the resident has seen and understands the substance of the report.  Trainees are entitled to a copy of this evaluation if requested.  Residents should be given the opportunity to indicate in writing where they have disagreements with the written evaluation.  The final exiting evaluation must be in both the department file and the GME Office file.

2. Policies regarding the disclosure of origin of resident evaluation comments can be up to the discretion of the department as long as the standards of evaluation are applied equitably to all residents and are consistent with all relevant institutional policies, assure due process, and wherever possible, be published and available to members of the resident staff.

3. Evaluations of residents are to be used in making decisions about promotion, program completion, remediation, and any disciplinary action.  The procedures for each of these actions are specified elsewhere.  All programs to which the ACGME core competencies apply must address them when evaluating their residents.

4. Each program will establish specific methods of evaluation and promotional guidelines when evaluating resident learning and to determine progressive attainment of clinical competence.  Policy regarding residents who do not meet these standards can be found in the section on Disciplinary Procedures and Appeals Policy.

5. As per ACGME guidelines, the program director must provide a final evaluation for each resident who completes the program.  Dental residents will also be provided with a final evaluation upon completion of the program.  The evaluation must include a review of the resident's performance during the final period of education and should verify that the resident has demonstrated sufficient professional ability to practice competently and independently.  The final evaluation must be part of the resident's permanent record maintained by the institution, both in the department's file and in the GME file.

Updated by GMEC 10/1/03, 4/26/04