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Resident and Fellow Policy Manual

Visiting Resident Rotations (Inbound Rotators):

If a resident from another hospital who is in an ACGME-accredited program wants to participate in a special elective at SMH, the resident’s Program Director should make all arrangements through the chair or Residency Program Director of the program to which the resident will be rotating.  In this approved elective/rotation situation, the visa status of the visiting resident is not a concern. The following items will be requested by the program coordinator and must be submitted to the GME Office at least 10 business days before the trainee enters the institution.

  1. Affiliation Agreement signed by the supervising physicians from both the sending institution and SMH as well as Dr. Hartmann in the GME Office. (Note, Dr. Hartmann's signature should be the last signature obtained). Upon request, the GME office will provide programs with the shell affiliation agreement currently in use. The agreement must contain assurance that the resident's salary, benefits and malpractice insurance will be provided and paid for by the home institution, and that SMH shall hold no financial liability for this rotation.
  2. Proof of Malpractice Insurance (certificate of insurance) from the sending institution. A statement indicating that the trainee has no claims against him/her is not sufficient. Our malpractice insurance does not cover resident who do not have employment agreements with the University.
  3. Copy of the trainee's CV or original program application (must contain the trainee's social security number and date of birth)
  4. ECFMG Certificate Copy (if applicable)
  5. Dates of Rotation

Failure to submit these items to the GME office at least 10 business days prior to the trainee's start date will result in the inability to obtain an ID badge or parking privileges with the University. The ID Office has been instructed to issue ID badges only after approval from Debbie Voleshen or Jean Boedecker in the GME Office. Program Coordinators will no longer be able to request identification badges.

It is important to note that for financial tracking purposes, the GME Office now requires SMH departments hosting rotators from affiliated hospitals to provide the following information 10 business days before the start of the rotation.

-Affiliation Agreement with trainee's name

-Rotation Dates

-Trainee's Home Hospital

Although this information has always been required, the GME Office is now enforcing the same policy with regard to the ID badge and parking privileges as stated above.