Medical Student Handbook

Table of Contents Handbook Homepage POLICIES & GUIDELINES - Privacy & Access to Academic Records - Disabilities Technical Standards Policy - Assistance for Individual w/Disabilities - ADA Ombudsperson - Mistreatment of Medical Students - Sexual Harassment - Assessment Data - Religious Observance - The U.S. Medical Licensing Examination - Alcohol Use On School of Medicine Property - Impairment Due to Substance Abuse - Self Disclosure in the Course of Learning - Confidentiality - Teaching Exercises with Student Subjects - Video Equipment Use - Regulatory, Health and Other Requirements --- Infection Control --- In-Service Education Competency Exam --- Certification in Use of Clinical Information System --- Medical Student CPR Certification --- University Health Requirements MD Student Responsibility, Conduct, & Academic Policies ACADEMIC ISSUES - Verification of Eligibility for Matriculation - Verification of Academic Credentials - Completion of Required Experiences - Remedial Work - Completion of Academic Deficiencies - Grading Policy up to Class of 2002 - Double Helix Grading Policy - Student Assessment Guide --- Comprehensive Assessments - MD with Distinction - AOA and Dean's Letter Rankings - In-Depth Experience - Plagiarism - Absences from Classes & Academic Responsibilities - Policy on Time Away From Clerkships - Class Attendance - Leaves of Absence - Year-Out Fellowships - Drop/Add Deadline Policy SUPPORT SERVICES - Academic Support Services - University Health Service - Counseling and Mental Health Services - Chaplain's Office - Division of Medical Informatics - Women in Science, Dentistry & Medicine (WISDM) - Assistance for Pregnant Medical Students - Miner Library ADVISING & STUDENT ENRICHMENT PROGRAMS - Advisory Dean Program - Student Enrichment Programs - Student-Sponsored Symposium CONSUMER & LEGAL ASSISTANCE - Integrity Hotline - University Housing - Executing Legal Documents - Consumer and Legal Assistance OFFICES FOR MEDICAL EDUCATION - Medical Education - Student Services Center - Advisory Deans - Student Affairs Office - Registrar's Office - Financial Aid Office - Bursar's Office - Office for Ethnic & Multicultural Affairs - Admissions Office - Medical Alumni Affairs - Student Enrichment Programs - Graduate Studies - Offices for Educational Research - Curricular Affairs Office - Facilities for Students - Student Computing DOUBLE HELIX CURRICULUM MEDICAL EDUCATION OBJECTIVES

Videotaping has been demonstrated to be a powerful tool for student skills development, assessment of competencies, faculty development, and many other educational applications. The successful use of video for such purposes depends upon respect for confidentiality, the use of the equipment only for appropriate purposes, and the mutual trust of students and faculty that the facilities will never be used inappropriately. Toward that end, the following policy will guide the use of the unique video facilities that have been built into the education rooms at URSMD:

1. All audio and video equipment is operated only from the Control Room on the second floor, which will be locked at all times unless a member of the Office of Educational Resources (OER) is present in the room. Ken Arnold is the OER specialist with primary responsibility for this facility.
2. The live feed to the Control Room will be off at all times except when the system is being used for an announced educational purpose. In all cases, students will be informed in advance when any session is being taped or sent to the Teaching and Learning Lab from the Control Room. Except when these pre-announced classes or assessment exercises are videotaped, the live feed will always be off (e.g., during all Advisory Dean lunches, during all other classes, off-hours times when students study in the PBL rooms, etc.).
3. During times when professional staff need to set up or test the equipment, they will first check the TLL to ensure that students who happen to be there will not be exposed to any audio or video outputs from the PBLs, and notices will be posted in all PBLs. Such camera maintenance work will never be done during potentially sensitive times such as Advisory Dean lunches or ICM physical exam sessions.
4. Students will not only be informed in advance by OER and Course Directors about any PBL or clinical exercise that will be taped, but will also be informed as to whether the use is for their own formative development (e.g., tapes that will be given to them to keep, to monitor their own progress), for a formal assessment (e.g., an OSCE exercise in which a tape might become part of their student record and subject to all the confidentiality of any other part of their educational record), for a faculty development exercise (e.g., so PBL tutors can watch themselves and develop skills in small group facilitation), or any combination of these or any other purpose.
5. If students are in the TLL and hear or see any audio or video output that is unexpected, they should call Ken Arnold at 5-2132 immediately. Any concerns about violation of confidentiality should be addressed to the SADME immediately.