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General Policies
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- Animal Care and Use Forms do NOT need to be submitted at grant
sign-off (see grant submission instructions).
PHS and several other agencies have a "Just In Time" policy
that accepts verification of approval after the grant award but
before funds will be released. It is up to the PI to determine when
the verification is needed and to submit forms at least 60 days
before that date. Some agencies still require a "pending" letter. The UCAR office cannot provide this letter until forms have
been submitted.
Office hours are 7:30 A.M. to 4:30 P.M. Exceptions are posted
on the door, if necessary. The location of the Office is G-6708.
- The principal investigator must notify the UCAR Office to activate
a protocol (see activation instructions).
If the protocol information has not been entered into the computer
system, you will not be able to order animals from the Vivarium
Ordering Office.
- Modifications: It is important that all modifications to animal
protocols be reviewed and approved prior to beginning the modification
(see instructions for modifications).
Before students or faculty join a laboratory and begin to work on
an approved protocol, they must complete the "Animal
Resource Orientation Certification Program" and be enrolled
in the Occupational Health Program, if necessary. The PI must submit
a modification to add the person to the protocol.
As of January 15, 2003 you must use the following procedure for modifying your Animal Use Protocol:
- Download and complete modification form. from the UCAR website: http://www.urmc.rochester.edu/ucar/word/mods.doc
- Submit one signed copy to UCAR Office and an electronic version.
- The protocol will be reviewed and any questions from that review
will be referred to PI. The PI must answer them before the modification can be approved. Once the modification is approved the PI must submit one printed and signed copy and one electronic copy, preferably in MS Word or rtf format to the UCAR office.
- The updated protocol must include the modification and any
clarifications included in the PI's response to questions. It is important
that this updated protocol accurately reflect the use of animals on the
protocol because it is the document that will be reviewed by anyone withquestions about the protocol, including outside inspectors. It will replace your original animal care and use protocol in our files. Please note that no procedures may be performed on animals unless they are included in this document.
- When the updated protocol is received in the UCAR Office and has been reviewed, the
modification will be considered active.
Please call the UCAR Office at extension 5-1693, if you have
any questions about submission of grants for sign-off or animals
protocols.
updated 2/1/07 |
