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Conference, Meeting and Event Planning

The Educational Programming Office strives to provide a committed level of development and organization for all events.  Our educational activity coordinators work will work collaboratively with conference and event organizers to ensure the success of your activity. The conference and event resource and services include:

  • Conference Services / Event Planning
  • Registration
  • Marketing and Promotion
  • Speaker Services/Amenities
  • Commercial Support
  • Onsite Management
  • Finances
  • Post-Activity Follow-up


Contact the Educational Programming team with questions or for assistance.

Daniela Elliott - 585-275-9782

Manager, Educational Programming


Availability of Services

Academic/Educational Conference & Symposia
Our educational activity coordinators will work with you in the design and implementation of your activity from certification through post-activity follow-up. We will collaborate with conference faculty organizers to build an effective meeting schedule, an innovative marketing strategy, a detailed meeting budget and a comprehensive evaluation plan.  

Online Registration Services
If your department or group needs only an online registration and payment solution, along with registration reporting capabilities, our office can provide you with this service. We request 15-30 day advance notice to build a registration website.

URMC Internal Event Logistics
If your department/group is coordinating the logistics for an event on URMC property, please reach out to our URMC Internal Events Coordinator, Jillian Lynch.  She will work with you to ensure that all of your event needs and any of the URMC policies and guidelines for hosting an event on URMC property, are correctly met. 


Planning Process

This abbreviated planning grid gives you a quick overview of the process and timeline for an Academic/Educational Conference or Symposium. Click on this link to open the IIE Educational Programming Planning Process document.


How to Get Started

Contact the Educational Programming office at least 10-12 months in advance of the proposed activity to ensure the necessary time to discuss the conference concept and its planning, approval, and promotion.

Enough notice is required to ensure that there are sufficient resources to support the proposed activity and the URMC department/group requesting the continuing medical education (CME) activity is

prepared to financially back activity deficits.

To learn more about related CME Certification Processes, visit the Continuing Education page.