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Coronavirus (COVID-19): Visitor Restrictions, Resources, and Updates

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New Service Request

Use of classroom and conference space should be limited to experiential, hands-on learning such as simulation, standardized patient activities, procedural-based skills, patient care, and PBL-style learning. Lectures and didactic instruction must be conducted over Zoom. All groups are encouraged to use Zoom for meetings and gatherings through at least December, 2020.

Masks must be worn at all times in all IIE rooms. Currently, no food or drinks are permitted. 

Please explain how your activity meets the above criteria:

Existing Reservation:

If you wish to modify an existing reservation, please enter your reservation number.

Contact Information

URMC Affiliation:
( ) -

Event Details

If multiple dates, please enter all dates/times that apply.

 

Maximum number of people attending at one time. Cannot be greater than the Total Attending count.

 

Space Requested Location:




Type:







 

Enter "N/A" if no preference.

All programs in auditoriums and HWH classrooms are to end 10 minutes before the hour or half hour.

Media/Technology

Media Assistance outside of regular business hours (Monday - Friday, 8:00 a.m. - 4:30 p.m.) may result in overtime charges based on full hourly rate of $60/hour. We prefer 30 days to cover any event outside regular business hours. All requests outside of regular business hours will be based on technician availability.

Media Services Required

(Fees may apply.)

Equipment NeededPolycom:

Speakerphone for conference calls. Room dependent. Does not dial long distance. (Fees may apply.)

Microphone:

Room dependent. May require pickup at the Resource Scheduling Office.

Projector:
Computer:
Lecture Capture or Live Stream:

(Fees may apply.)

Lectern (For Live Events):

(Fees may apply.)

 Sound System (For Live Events):

(Fees may apply.)

Coordinated Services Required Catering, Parking, Furnishings, Etc.:
Will you be serving food?:

Please note if you are serving food, we are required to schedule Environmental Services and there is a fee associated with this. If you have questions or requests regarding Event Services, please contact CELInternalEvents@urmc.rochester.edu.

Notes

The CEL Resource Schedulers Main office is open on Monday – Friday, 7:30 a.m. – 5:00 p.m., and is located in the Medical School, Room 2-7525.

Contact CEL

Your event has too large of a rotating count for this form. Please contact CEL for your request.