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Publishers' policies on the NIH Public Access Policy

This is a selective list of publishers' policies issued in response to NIH's Public Access policy. UR authors publishing in journals from any of these publishers should verify that the policy listed here is still current before submitting their manuscript to PubMed Central (PMC) in compliance with the NIH Public Access policy.

 

Journals That Submit All NIH-Funded Final Published Articles to PubMed Central:

Many journal publishers submit all NIH-funded final published articles directly to PMC on behalf of their authors. If an author publishes in one of these journals, no further action is needed to comply with the submission requirement of NIH Public Access policy. A complete list is available from PMC.

 

Policies of Journal Publishers That Do Not Submit Final Published Articles to PubMed Central:

Other publishers allow their authors to submit a copy of the author's final manuscript to PMC or will submit a copy for the author if requested. See below for the policies of specific publishers.

American Academy of Neurology

As stated in Neurology's copyright form, Academy Enterprises, Inc (AEI) authorizes NIH-funded investigators to submit an electronic version of their final, accepted manuscript to the NIH for publication on PubMedCentral no earlier than twelve months after the print or online publication in Neurology. The authorization is a nonexclusive license only for the purpose stated in the NIH Public Access Policy (see 70 Federal Register 6899-6900 dated February 9, 2005); AEI reserves all rights not specifically granted in this nonexclusive license.

American Academy of Pediatrics

For NIH-funded authors, the journal requires that you choose the 12-month embargo option when submitting the final, peer-reviewed manuscript to PubMed Central.

American Association for the Advancement of Science

For research papers created under grants awarded no earlier than 2 May 2005, and for which the authors are required by their funding agencies to make their research results publicly available, authors may implement posting to the funding body's archive or designated repository, no sooner than six months after final publication, of the "accepted version" of the paper, provided the posting is linked back to the original Science version and includes the published paper's full reference citation. The "accepted version" is the version of the paper accepted for publication in Science after changes resulting from peer review, but before Science's editing, image quality control, and production. This policy does not apply to editorials, reviews, or commentary pieces. In submitting to archives such as PMC, authors of Science papers should set the time of public release of the accepted version at six months after final publication in Science.

American Association of Immunologists

AAI will grant a limited one-time waiver permitting authors to deposit an accepted manuscript into PubMed Central, provided that the corresponding author:

- instructs the NIH to release the manuscript to the public no sooner than 12 months after final publication in The JI;

- agrees that this one-time waiver applies solely to deposition into PubMed Central and does not extend to any other repository, agency, or entity*; and

- agrees to and includes in the text of the abstract of the manuscript submitted to PMC the following disclaimer:

"This is an author-produced version of a manuscript accepted for publication in The Journal of Immunology (The JI). The American Association of Immunologists, Inc. (AAI), publisher of The JI, holds the copyright to this manuscript. This version of the manuscript has not yet been copyedited or subjected to editorial proofreading by The JI; hence, it may differ from the final version published in The JI (online and in print). AAI (The JI) is not liable for errors or omissions in this author-produced version of the manuscript or in any version derived from it by the U.S. National Institutes of Health or any other third party. The final, citable version of record can be found at www.jimmunol.org."

* Corresponding authors publishing in The JI sign a copyright transfer agreement to The American Association of Immunologists, Inc. (AAI), which prohibits them and all coauthors from transferring versions of accepted manuscripts to a third party.

American Chemical Society

B.   ACS Policy pursuant to the NIH Public Access Policy mandate (effective with peer-reviewed manuscripts accepted by ACS journals on or after April 7, 2008)

1.   For ACS authors whose manuscripts acknowledge research funding support from NIH, the ACS hereby grants to the author the right to provide an electronic copy of the final peer-reviewed manuscript and supporting information to the NIH upon editorial acceptance by the ACS journal as titled above. This grant shall permit public accessibility of the deposited content on the NIH’s PubMed Central database, 12 months after the official date of publication of the final article by ACS.

2.   ACS authors may choose from one of the following three options in satisfying the NIH Public Access Policy mandate:

a.  ACS Option A: ACS deposits the final published article for immediate open availability. Those authors who wish to forgo the NIH’s manuscript submission … may elect instead to have the ACS deposit the final published article on their behalf, by participating in the Society’s ACS AuthorChoice fee-based open access licensing option…

b.  ACS Option B: Author deposits the final peer-reviewed manuscript for open availability 12 months after publication. The final peer-reviewed manuscript as deposited should include any changes made by the author in response to the peer review process leading to final editorial acceptance by the journal, and be the same version (accompanied by any supporting information) as provided to the ACS prior to its further copyediting, correction, formatting and production as a final published article. No fee is required for the exercise of this option as granted to the author by ACS.

c.  ACS Option CACS deposits on behalf of the author the final, peer-reviewed manuscript with NIH, for open availability 12 months after publication. This service is provided at no charge to ACS members in good standing and invoiced at a fee of $100 for non-members. As with option B above, NIH requires that authors proof and verify that that files converted by the NIH Manuscript Submission are faithful to the accepted peer-reviewed manuscript.

American College of Physicians

The American College of Physicians, Annals of Internal Medicine’s publisher, supports authors’ adherence to the NIH Public Access Policy. Authors of articles reporting NIH-funded studies may submit to PubMedCentral (PMC) a document that contains the “accepted manuscript.” “Accepted manuscript” refers to the pre-publication version for which Annals has issued a notice of final acceptance.

Authors are responsible for informing PMC that it should not make the accepted manuscript publicly available in the PMC repository until 6 months after the date of publication in Annals of Internal Medicine.

Authors should not submit copies of the final published version to PMC. This action would violate the American College of Physicians copyright.

American Dental Association

The National Institutes of Health (NIH) Public Access Policy implements a law passed in December 2007 that affects authors who receive funding from the NIH. Effective April 7, 2008, the law mandates that all peer-reviewed articles that arise, in whole or in part, from direct costs funded by NIH, or from NIH staff, that are accepted for publication by a peer-reviewed journal—including JADA—must be deposited with the National Library of Medicine’s PubMed Central, in the form of a copy of the manuscript’s final version on its acceptance… On or after April 7, 2008, when the author deposits the accepted manuscript with PubMed Central, he or she should specify that the manuscript is not to be made available until 12 months after publication (not acceptance). Thereby, the manuscripts will be made publicly available by PubMed Central at the same time that JADA makes its full text available to the public free of charge.

American Heart Association

For Works created under grant from a funding body and accepted for publication in an AHA journal on or after May 2, 2005, the author may cause the posting of the “Accepted Version” of the Work on the web-based archive of a funding body responsible for the funding in whole or part of the Work, provided that the posting is no sooner than 6 months after publication of the Work in an AHA journal and that the archive is publicly available via the World Wide Web in a noncommercial manner. The “Accepted Version” is the accepted version of the paper including changes resulting from peer review but prior to AHA’s copyediting and production. “No sooner than 6 months after publication of the Work in an AHA journal” means at least 6 months after the first appearance of the Work either on the AHA journal’s web site as a publish ahead-of-print article or on the AHA journal’s web site published as part of a regular issue, whichever occurs first.

American Institute of Physics

AIP will submit articles for authors after the 12 month embargo period.

American Medical Association

Depositing Research Manuscripts With an Approved Public Repository

All JAMA/Archives Journal articles reporting original research are made freely available 6 months after publication for JAMA and 12 months after publication for the Archive journals, subject to certain conditions. The JAMA/Archives Journals’ Editors and Publishers believe that the public is best served by accessing the freely available research articles on the journal site, to ensure access to the final published version, any corrections, and related Web features. However, some funding organizations require that authors of manuscripts reporting research deposit those manuscripts with an approved public repository, such as PubMed Central. Authors have the JAMA/Archives Journals’ permission on the following conditions:

  • Permission is granted only for manuscripts reporting research funded by not-for-profit organizations to be deposited in not-for-profit, publicly available repositories.
  • Permission is granted to post only the manuscript reporting research that was submitted and accepted for publication but not the final, edited, formatted, and published article.
  • Authors must ensure that the posted manuscript links back to the published article on the JAMA/Archives Journals Web site to provide readers with access to the final reviewed and edited version plus any corrections and letters, as well as the article-related features only available on theJAMA/ Archives Journals Web site.
  • Authors who submit their manuscripts to an approved public repository, such as PubMed Central, must indicate that the manuscript may not be made available to the public sooner than 6 months after publication for JAMA and 12 months after publication for the Archives journals.

American Psychological Association

Upon submission to an APA journal, you will be asked to identify your manuscript as being NIH funded. The APA will deposit the final accepted manuscript to PMC. Authors will be asked by NIH to verify that the manuscript/article is the correct version prior to release into the database. For NIH-funded research, the final "Word" version of the author-generated manuscript with all changes based on peer-review editorial feedback and found acceptable by the editor will be retained and deposited in PMC at the appropriate time by APA.

American Society for Biochemistry & Molecular Biology

During submission of a manuscript for review, authors will be required to indicate whether or not the work resulted from NIH funding. If NIH funding is involved, and the paper is ultimately accepted for publication, the final redacted version will automatically and immediately be sent to the NIH on behalf of the authors. This will completely satisfy the NIH mandate and authors need do nothing else.

This service will be free for ASBMB members and will cost $50 for non-members. The $50 fee covers the cost to the publisher to tag and upload high resolution figures and supply supplemental data from our vendors to PubMed Central.

American Statistical Association

ASA grants the author the right to place the final version of his/her manuscript in a public digital repository provided there is a link to the official journal site.

Elsevier

If you are reporting research by:

- The National Institutes of Health

After your article has been accepted for publication in an Elsevier journal, you will be asked in the author agreement whether the underlying research reported in the paper was funded by the NIH. Check the corresponding box acknowledging your article is reporting research funded by the NIH. Elsevier will send to PMC the version of the author’s manuscript that reflects any author-agreed changes made in response to peer-review comments, and authorizes its public access posting 12 months after final publication.

Hogrefe Publishing

The publisher does not permit archiving in any repositories other than the publisher's own. However, NIH-funded researchers should contact the publisher because exceptions are made for NIH-funded researchers on a case-by-case basis.

Informahealth

Informa Healthcare will deliver to PubMed Central or UK PubMed Central the final peer-reviewed manuscript, which was accepted for publication and that reflects any author-agreed changes made in response to the peer review. We will also authorise the author manuscript's public access posting 12 months (NIH) or 6 months (Wellcome Trust) after final publication in print or electronic form (whichever is the sooner). Following the deposit, authors will receive further communications from the NIH Manuscript Submission System/UK Manuscript Submission System with respect to the submission.

Lippincott Williams & Wilkins

To assist our authors in meeting the NIH requirement, Lippincott Williams & Wilkins will transmit the accepted manuscript to PubMed Central on their behalf. Authors will be asked to indicate the funding source as part of the submission process and the identified manuscripts will be transmitted to Pub Med Central. PubMed Central will in turn work directly with the author to facilitate the rest of the submission process supporting the Public Access Policy.

Additional information will be available in the Instructions for Authors and Copyright Transfer Agreements for each LWW publication. This information is currently being updated.

Mary Ann Liebert, Inc.

In order to assist our authors who have NIH funding to comply with this policy, Mary Ann Liebert, Inc. publishers will deposit the final accepted paper (after copy-editing and proofreading) to PubMed Central (PMC) on behalf of the authors.  Authors need not take any action. The manuscript’s public access posting on PMC will occur 12 months after final publication. This service is provided free of charge.  Please note that authors may not deposit manuscripts directly to PMC or other sites without permission from Mary Ann Liebert, Inc.

Authors who would like their papers to be posted on PMC immediately without this embargo period will have the option to make their articles available free on line via Liebert Open Option for a one-time fee of $3,000.  This fee also makes the article free in perpetuity on the Liebert Online site. Once an author pays this fee, the fee will be reduced to $1,500 for his or her next paper.

Nature Publishing Group

July 2008, Nature Publishing Group (NPG) launched the first phase of its Manuscript Deposition Service. The free service helps authors fulfill funder and institutional mandates.

Several funding bodies and institutions have introduced mandates that require authors to self-archive articles in publicly accessible archives.

NPG's Manuscript Deposition Service is currently available to authors publishing original research articles in Nature and the Nature Research titles. NPG expects to be able to extend the service to many of its society and academic journals, and for the clinical research section of Nature Clinical Practice Cardiovascular Medicine, soon.

NPG’s Manuscript Deposition Service enables authors to meet the open access or public access policies of all of the participating funders, making it simple and free for researchers to comply. Authors are able to opt-in to the service as part of the journal’s online submission process. On acceptance, NPG deposits the accepted version of the author’s manuscript in PMC or UKPMC, setting a public release date of 6-months post-publication. The service applies only to original research articles, not to reviews or other article types.

Oxford University Press

Oxford Journals will deposit into PubMed Central (PMC) any articles published in any of their biomedical journals which are identified by the authors as being funded by the National Institutes of Health (NIH). This development helps authors to comply with the public access policies of the NIH.

Any NIH-funded manuscripts submitted to Oxford Journals from 31st July 2008 onwards will be identified and tagged, and the final published version will then be sent to PMC for them to include on their platform. NIH-funded articles which are open access will be available immediately, and those which are not open access will be available after 12 months. To clarify, in both cases, the final published version of the NIH funded article will be hosted at PMC, rather than the original manuscript. Data feeds between PMC and the journals concerned have been set up, and Oxford Journals will work with authors to identify which articles are funded by the NIH.

Radiological Society of North America

… authors whose research is funded by NIH are required to submit their papers to the federal online archive PubMed Central. The version that must be submitted is the manuscript after peer review, revision, and final acceptance for publication.

Radiology and its publisher, RSNA, will assist authors in complying with this NIH requirement. RSNA and the Editor of Radiology believe it is in the interest of science and scientific communication that the Journal publish and PubMed Central contain the exact same version of an article. This will help prevent confusion and inaccurate information in the scientific record.

Therefore, on behalf of authors RSNA will submit not only the version after peer review, but the final, published version, following RSNA copyediting and production processing. In compliance with the NIH public access policy, the RSNA will make the submitted articles open to the public 12 months after the date of publication in Radiology.

Sage

Authors may post on any non–commercial repository or website the version of their article that was accepted for publication. The article may not be made available earlier than 12 months after publication in the Journal issue and may not incorporate the changes made by SAGE after acceptance.

Society for Neuroscience

As a service to our authors, the Journal of Neuroscience will deposit in PubMed Central final versions of manuscripts that describe work that was funded by agencies that have this requirement. Manuscripts describing work that was funded by the NIH, HHMI and the Wellcome Trust and which are accepted for publication in the Journal of Neuroscience on or after April 7, 2008 will be deposited. Authors funded by these agencies should make sure to accurately describe the source of funding in the acknowledgments section of their manuscripts.

Although the NIH policy calls for manuscripts in PubMed Central to be freely accessible after 12 months, The Journal will allow manuscripts to be publicly accessible through PubMed Central six months after publication, which is when all Journal of Neuroscience articles become freely accessible.

This service will be provided automatically, without a fee, and should fulfill the obligations that grantees of these agencies have to comply with the NIH Public Access Policy for articles published in the Journal of Neuroscience.

SPIE

SPIE consents to NIH-funded papers published in SPIE journals being made available on PubMed Central (PMC). Our current policy is that it is up to authors to comply with this mandate and submit their manuscripts to PMC. SPIE believes a six-month interval between official publication in the journal and public release on PMC is an appropriate interval except for JBO Letters which is open access. Papers published in JBO Letters can be submitted to PMC at any time.

Springer

As of 7 April 2008, Springer has adapted its standard Copyright Transfer Statement (CTS) for new articles to ensure compliance with new guidelines from the US National Institutes of Health (NIH). http://www.springer.com/sgw/img/x.gif

An author may self-archive an author-created version of his/her article on his/her own website. He/she may also deposit this version on his/her institution's and funder's (funder-designated) repository at the funder’s request or as a result of a legal obligation, including his/her final version, provided it is not made publicly available until after 12 months of official publication. He/she may not use the publisher's PDF version which is posted on www.springerlink.com for the purpose of self-archiving or deposit. Furthermore, the author may only post his/her version provided acknowledgement is given to the original source of publication and a link is inserted to the published article on Springer's website. The link must be accompanied by the following text: "The original publication is available at www.springerlink.com".http://www.springer.com/sgw/img/x.gif

Taylor & Francis

As part of our author services program, Taylor & Francis will deposit to PubMed Central (PMC) author manuscripts on behalf of Taylor & Francis, Routledge and Psychology Press authors reporting NIH funded research. This service is offered as part of Taylor & Francis’ new 2008 deposit agreement with the NIH.

Taylor & Francis will deliver to PMC the final peer-reviewed manuscript, which was accepted for publication and that reflects any author-agreed changes made in response to the peer review. Taylor & Francis will also authorize the author manuscript’s public access posting 12 months after final publication in print or electronic form (whichever is the sooner). Following the deposit by Taylor & Francis, authors will receive further communications from the NIH with respect to the submission.

Wiley-Blackwell

Wiley-Blackwell will support our authors by posting the accepted version of articles by NIH grant-holders to PubMed Central upon acceptance by the journal. The accepted version is the version that incorporates all amendments made during peer review, but prior to the publisher’s copy-editing and typesetting. This accepted version will be made publicly available 12 months after publication. The NIH mandate applies to all articles based on research that has been wholly or partially funded by the NIH and that are accepted for publication on or after April 7, 2008.

NIH authors should be aware that they will receive an e-mail request once Wiley-Blackwell has posted the files of their accepted manuscript to the NIH Manuscript Submission system to approve the upload for display on the PubMed Central system. This is a requirement of their grant/affiliation.

The societies for whom we publish may decide on a different policy. We will continue to brief them on any discussions that we have with the NIH regarding the processing of the articles, appropriate acknowledgements with citation and linking to the final published version on the publisher’s site, and clear licensing terms and conditions for the use of copyrighted material.

 

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