Purchasing and Supply Chain Contract Information

Following is a list of University Systems Contracts for a variety of products and services. Departments are expected to give first consideration to these suppliers when requesting goods or services that they provide. These are preferred sources and should be used for departmental purchases up to $40,000. Above that amount, competitive bidding may be appropriate. This site allows you the flexibility of searching by commodity or supplier name. It provides detailed information, including address, phone and fax numbers, sales representatives and in some cases, pricing. Note: Contract Pricing accessed from this site is Confidential and should only be shared between UR or Strong Health Affiliated faculty/staff and the Supplier holding the contract. UR Code of Conduct, Section II, D addresses disciplinary action that may result from a breach in confidentiality.

SMH Standardized Capital Equipment List

For information on the following contracts, click on the links below.

Supplier Name Commodity

By Supplier

Air Gas East (Gases, Medical)
Air Products Chemical Corp (Bulk oxygen and bulk nitrogen)
B&V Testing (Fume Hood Certification)
Cardinal Health of Syracuse (Pharmaceuticals)
Centurion Business Machines (Fax Machines)
Champion Moving & Storage (Moving Services)

CS Business Systems Inc (Computer Maintenance/Service Contracts)

DePrez Travel (Travel & Conference)

Dupli Envelopes & Graphics (Stationary, including custom printing)

EMO Trans (International Shipping & Customs Brokerage)
Empire Vision Centers (Safety Glasses)
Enterprise Rent-A-Car (Car Rentals)
FDSI Logistics (Freight Management)
FL Systems (formerly Wilmac - Dictating and Transcription Equipment)
Hertz (Car Rentals)
Hill & Markes, Inc (Housekeeping Supplies)
Hoffman's Appliance (Appliances, Household)
Iron Mountain/Safesite, Inc. (Offsite storage)
Johnston Paper (Dietary Paper Disposables)
Laboratory Products Sales (LPS - Research Supplies)
Mettler-Toledo (Balances maintenance)
Mountain Glacier LLC (Coffee/Water Service, Water, Distilled Spring, Bottled & Water Filtration Systems)

National Car Rental (Car Rentals)

New Horizons (Training)
Philips Medical Systems (Defibrillators/Monitor, External, Electrocardiography Equipment)
Phoenix Equipment (Laboratory Equipment)
Recognition Experts (Awards, Gifts, Promotional Items, Service Recognition, Engraved Badges, Embroidery)
Red Diamond (Dry Ice & CO2 Corporation)
RR Donnelley (Forms/Labels, printed)
Sedgwick Business Interiors (Furniture)

Staples (Office Supplies)
Sysco Food Services of Syracuse
The Fax Doctor (Fax machine repairs)

Thermo Fisher Scientific (Primary Supplier - Research Supplies)
Town and Country Travel
Uniform Village (Uniforms, Clothing, Shoes)
Up and Running (Printer Repair)
WESCO Distribution Inc. (Building Supplies, Electrical Supplies, Facilities Supplies, Hardware & Tools)

Workplace Interiors (Furniture)
Xerox (Copiers and Multifunctional Devices)

By Commodity

Appliances, Household
Awards, Gifts, Promotional Items, Service Recognition, Engraving, Embroidery
Building Supplies, Electrical Supplies, Facilities Supplies, Hardware & Tools
Bulk Oxygen & Bulk Nitrogen
Car Rentals
Coffee/Water Service, Water, Distilled Spring, Bottled & Water Filtration Systems
Defibrillators/Monitor, External, Electrocardiography Equipment
Dictating & Transcription Equipment , Sales and Maintenance
Dry Ice
Equipment, Maintenance Service Contracts - Other
Fax Machine Repairs
Food
Forms/Labels, Printed
Freight Management
Furniture
Gases, Medical
Housekeeping Supplies

International Shipping & Customs Brokerage
Laboratory Equipment
Moving Services
Office Supplies
Paper Disposables (cups, etc.)

Pharmaceuticals
Printing Equipment
Research Equipment
Research Supplies
Safety Supplies (Safety Glasses)
Stationery (including custom printed)
Storage Service, Offsite

Training
Travel & Conference
Uniforms - Clothing, Shoes

Gases, Medical

Air Gas East

1144 Lexington Avenue
Rochester, NY 14624
Phone: (585) 436-7780
www.airgas.com
Expiration Date:11/30/2018

Rep Name:Christian Hanlon , Account Manager
Phone: (585) 363-4717
christian.hanlon@airgas.com

Rep Name: Bob Hewitt, Plant Manager
Phone:(585) 436-7780x11
Fax:(585) 254-4168
robert.hewitt@airgas.com

Order Information:
This contract includes all packaged or cylinders gases, gas mixes, and cylinder equipment such as regulators and hoses, etc. The preferred method of ordering is on line. To register for on-line ordering, refer to How To Purchase. Select Supplier On Line Ordering (SOLO). Contact Christian Hanlonfor training.

Pricing: Contact Christian Hanlonfor quotes. Log into the Airgas website, with appropriate login and ID obtained through SOLO process, to view U of R pricing.

Delivery Information: Customer site

Special Notes:
This is a local MedAssets agreement. Contract applies to all University of Rochester, Strong Health, Highland Hospital, and all other entities and affiliates.

 

Bulk Oxygen & Bulk Nitrogen

Air Products Chemical Corp.

7201 Hamilton Blvd
Allentown, PA 18195-1501
Phone: (800) 227-4163 x14654
Fax: (800) 545-4548
www.airproducts.com
Supplier Contract Number: 1828
Expiration Date:8/31/2021

Rep Name: Tina Nielsen
Phone: 905-364-3032
Fax: 905-364-3024

nielsent@airproducts.com

Order Information:
Process blanket purchase order for expected usage. To order, call 800-224-apci with department account # and purchase order number.

Delivery Information: Customer location delivery

Stationery (including custom printed)

Dupli Envelopes & Graphics

6761 Thompson Road

North Syracuse, NY 13211

Phone: (800) 724-2477

Email: sales@duplionline.com


Rep Name: Matthew Oliver, Sales Executive
Phone: (315) 234-7246
Fax: (315) 877-4071
Email: moliver@duplionline.com

 

Customer Service : Terri Shields
Email: tshields@duplionline.com

Order Information:
This contract includes all stationary items, such as: letterheads, envelopes, appointment cards, notepads, mailing labels and business cards. The preferred method of ordering is on-line. To register for on-line ordering, refer to the Supplier On-Line Ordering (SOLO) process. Nonstandard custom stationary products should be ordered from Dupli by emailing a 312 Requisition to this email address: uofrrequisitions@duplionline.com

 

Pharmaceuticals

Cardinal Health of Syracuse

6012 East Molloy Road
Syracuse, NY 13211-2131
Phone: (800) 627-6666
Fax: (312) 437-2344
Customer Number: 329987
Expiration Date: 11/30/2016

Rep Name: Jacob Kennelly , Sales Representative
Phone: (585) 738-1500
jake.kennelly@cardinalhealth.com

Order Information: Orders using EDI transmission

Delivery Information: Delivery 6 days per week

Fax Machines

Centurion Business Machines

1237 Central Avenue
Albany, NY 12205
Phone: (518) 458-9665
Fax: (518) 458-9159
www.centurionbusiness.com
Expiration Date: 6/30/16

Rep Name: Don Mentipy, Jr., Sales Representative
Phone: (518) 458-9665
Fax: (518) 458-9159
don@centurionbusiness.com

Delivery Information:
Price includes FOB Destination
Normal Delivery 10-14 days (add $25.00 for 2-3 day Expediting Service Charge for certain models)

Special Notes:
Delivery/Installation provided by local supplier Protech Business Machines

Moving Services

Champion Moving & Storage

100 Owens Road

Brockport, NY 14420

Phone: (585) 235-3500
Fax: (585) 235-2105
http://www.champion-moving.com
Expiration Date: 12/31/2016

Rep Name: Scott Smith, Sales Manager
Phone: (585) 235-3500 x310
Fax: (585) 235-2105
cmsinc@choiceonemail.com

Safety Supplies (Safety Glasses)

Empire Visionworks

2921 Erie Boulevard East
Syracuse, NY 13224
Phone: (315) 446-7573
Fax: (315) 445-7688
Expiration Date: 8/31/2017

Rep Name: Irma Segovia
Phone: (210) 524-6729
Fax: (210) 524-6587
isegovia@eccamanagedvisioncare.com

Order Information:
For Department paid eyewear, contact Paul Patrick for an appointment to set up an account. Blanket PO, Procurement Card, Regular POs are accepted.

Store Locations:

Batavia
BJ Plaza
8336 Lewiston Rd.
Batavia, NY 14020
(585) 344-4000
Irondequoit
525 Titus Ave. (Wegman's Plaza)
Rochester, NY 14617
(585) 544-6900
Brockport
Wegman's Plaza
6660 4th Section Rd
Brockport, NY 14420
(585) 637-3300
Pittsford
3246 Monroe Ave.
Rochester, NY 14618
(585) 385-4980
Geneva
Pyramid Mall
Routes 5 & 20
Geneva, NY 14456
(315) 781-1162
Victor
50 Cobbleston Ct.
Victor, NY 14564
(585) 924-4650
Greece
Buckmans Plaza
2590 Ridge Road W.
Rochester, NY 14626
(585) 227-7150

Webster
1028 Ridge Road East
Ste 104
Rochester, NY 14580
(585) 872-2200

Henrietta
Henrietta Plaza
1663 East Henrietta Rd.
Rochester, NY 14623
(585) 424-7400

Delivery Information: Employee pick up at time of final fitting.

Pricing will be firm for the first year of the agreement commencing September 1, 2012 through August 31, 2013 as specified in price list.  Subsequent years pricing may increase but not exceed 3% per year.

            Single Vision                 $25.85
            Bifocal                          $48.95  (ST28, 35; Round Segment Executive)
            Trifocal                         $58.85 (7x28, 7x35, Executive)
            Progressive
                        Standard           $140.80
                        Premium           $173.80 (Brand Names)

            Safety Frames start at       $8.80
            Occupational                 $111.00

Special Notes:
Employee paid eyewear: Show U of R ID at Empire Vision Center. Pay with cash, check or credit card. Discount applies.

Car Rentals

Enterprise Rent-A-Car

763 Linden Avenue
Rochester, NY 14625
Phone: (585) 264-0802 Option 1
Fax: (585) 566-4270
www.Enterprise.Com

Rep Name: Jen Burton, Business Rental Sales Executive
Phone: (716) 913-6677

Email: jennifer.m.burton@erac.com
* Weekends and Evenings, please call 1-800 Rent-A-Car (1-800-736-8222) for assistance.

 

Enterprise Car Rental offers a special rate to University of Rochester staff and students who are on University of Rochester business approved by a supervisor from within the University of Rochester. If using for personal use, coverage is not included under this plan. Visit www.enterprise.com to find out more or contact Enterprise directly:

Student Business Travel Confirmation Form

UR Business Use Discount Account #XZ29403

UR Personal Use Discount Account #XZ29404

 

If travelling for business, please visit our Enterprise Agreement Page

 

University Car Rental Rates

National Car Rental

Rep Name: Jen Burton, Business Rental Sales Executive

Phone: (716) 913-6677

Email: jennifer.m.burton@erac.com

* Weekends and Evenings, please call 1-800-221-7368 for assistance.

University Car Rental Rates

 

Hertz

1200 Brooks Ave
Rochester, NY 14624
Reservations & Customer Service: 800-654-3131

Rep Name: Amanda Leamer
WNY Account Representative
Cell: 585-481-0314
Email: aleamer@hertz.com

University Car Rental Rates

Freight Management

FDSI Logistics

5703 Corsa Ave
Westlake Village, CA 91362

David Maynes
UR On-Site Transportation Coordinator
585-276-6263
davidm@fdsi.com

http://www.fdsi.com/

Outbound Freight/Shipping Process

7 Rosewalk Lane
Fairport, NY 14450
Phone: (585) 301-5326
Fax: (585) 223-1213
Expiration Date: 6/30/2016

Rep Name: Marc Mingoia, President
Phone:301-5326
Elite92aaa@Hotmail.com

Order Information:
Blanket orders with University of Rochester & Highland Hospital
Provide account number upon repair

Background:
Replaces yearly service contracts. Repair of various facsimile equipment throughout the University

Research Supplies

Thermo Fisher Scientific

300 Industry Drive
Pittsburgh, PA  15275
Phone: (724)517-1500
www.FisherSci.com

Supplier Contract Number: 1833
Expiration Date: 6/30/2016

Rep Name: Matt McNeil, Sales Representative
Phone: (585) 747-7367
Fax: (585) 271-6222
Matt.McNeil@thermofisher.com

Regional Sales Manager: Brad Sanders
Phone: (570) 793-9745
Fax: (585) 388-1724
Brad.Sanders@thermofisher.com

Order Information:
Lab supplies. The preferred method of ordering is on-line. To register for on-line ordering, refer to the Supplier On-Line Ordering (SOLO) process. Contact Matt McNeil or Drew Serour for training.

Delivery Information: Next day, desk side delivery

Returns/Credits:
Standard products may be returned within 30 days if in resalable condition. Credit memo will be issued in the following billing cycle.

Price Summary:
New Lab start up promotions available.

Background:
Fisher will provide an on site rep for quotes, promotions and website training.

Special terms: Net 30 days

Laboratory Products Sales (LPS)

1665 Buffalo Road
Rochester, NY  14624
Phone: (800) 388-0166 x22
www.LPSinc.com

Supplier Contract Number: 7392
Expiration Date: 12/31/2016

Rep Name: Frank Meleca, President
Phone: (585) 247-4720, ext 22
Fax: (585) 2476686
Frank@LPSinc.com

Rep Name: Diane Meleca, Sales Representative
Phone: (585247-4720, ext 33
Fax: (585) 2476686
Diane@LPSinc.com

Order Information:
Lab supplies exclusive from the Fisher Scientific contract.  This contract also includes the Corning contract pricing.

The preferred method of ordering is on-line. To register for on-line ordering, refer to the Supplier On-Line Ordering (SOLO) process. Contact Frank or Diane Meleca for training.

Delivery Information: Same day or next day , desk side delivery

Returns/Credits:
Standard products may be returned within 30 days if in resalable condition. Credit memo will be issued in the following billing cycle.

Price Summary:
New Lab start up promotions available.

Background:
LPS will provide an on site rep for quotes, promotions and website training.

Special terms: Net 30 days

Dictating & Transcription Equipment, Sales and Maintenance

FL Systems

6558 4th Section Rd, #196
Brockport, NY 14420
Phone: (585)354-8510
Fax: (585)352-4555
Expiration Date: 6/30/2016

Rep Name:Fred Lloyd, Owner
Phone: (585) 354-8510
Fax: (585) 352-4555
fdklloyd@aol.com

Order Information: University Blanket Order for Equipment Maintenance

Housekeeping Supplies

Hill & Markes, Inc.

P.O. Box 7
Edson Street
Amsterdam, NY 12010
Phone: (800) 836-7877
Fax: (888) 842-1207
www.hillnmarkes.com
Supplier Contract Number: 1820
Expiration Date:12/31/2016

Rep Name: Brenda O'Brien, Salesperson
Phone: (800) 836-4168 x3122
Fax: (888) 842-1207 bobrien@hillnmarkes.com

Order Information:
Annual Blanket or individual regular purchase order, web based order entry, contractor will provide technical support at no charge to University and Strong.

Delivery Information:
FOB Delivered, inside deliveries, made within 48 hours of receipt of order, no minimum delivery requirements.

Returns/Credits: Call Brenda O'Brien

Price Summary:
MedAssets Contract. Pricing fluctuates based on manufacturers cost. Distributor cost remains firm for contract term..

Special Notes:
Stockouts not to exceed 2% of total ordered items during any month. Substitutions due to stockouts—Hill & Markes will notify end user within 4 hours and discuss substitute. No substitutes without location's permission.

Appliances, Household

Hoffman's Appliance

3450 Winton Place
Rochester, NY 14623
Phone: (585) 427-7300
Fax: (585) 427-8553
Expiration Date: 6/30/16

Rep Name: Stan Fornof, Store Manager
Phone: (585) 427-7300
Fax: (585) 427-8553
hoffman3450@frontiernet.net

Order Information: 312 Requisition

Delivery Information: Pricing includes set-up and installation at no additional charge

Special Notes:
Non-Hospital Grade Equipment
Standard appliance price list available - contact Purchasing

Storage Service, Offsite

Iron Mountain/Safesite, Inc.

520 Metro Parkway West
Rochester, NY 14623-2673
Phone: (585) 272-1440
Fax: (585) 272-7806
www.ironmountain.com
Expiration Date: 12/31/2020

Rep Name: Michael Rozenberg, Manager, Healthcare Accounts
Phone: (617) 602-4153

Mobile: (617) 590-5737

Fax: (617) 977-0971
michael.rozenberg@ironmountain.com

Order Information:
Customer sends 312 Requisition to Purchasing. Purchasing will then e-mail all information to Michael Rozenberg. No individual PO is needed. Michael Rozenberg will contact the customer with information pertinent to using Iron Mountain.

Delivery Information: As requested

Special Notes: Storage, retrieval and destruction of records. As of September 2015, Iron Mountain has acquired Datavault Storage.

 

International Shipments & Customs Brokerage

EMO Trans

2060 O'Neil Road

Bldg 4

Macedon, NY 14502 USA

Phone: (585) 671-3344

 

 

Paper Disposables (cups, etc.)

Johnston Paper

21 Allen Street
Auburn, NY 13021
Phone: (800) 800-7123
Fax: (800) 487-6843
www.johnstonpaper.com
Supplier Contract Number: 1810
Expiration Date:12/31/2016

Rep Name: Shelly Hoffman, Director of National Accounts
Phone: (800) 800-7123 x161
Fax: (800) 487-6543
shoffman@johnstonpaper.com

Order Information:
Blanket Orders, individual purchase orders. Orders against blanket orders can be placed by phone, fax or download order entry.

Delivery Information:
FOB Delivered. Delivery made within 48 hours of receipt of order. No minimum delivery. requirements.

Returns/Credits:
Call Bonnie, Customer Service, 800-800-7123 x112. Give reason for return, they will pick up next time they come by and credit after they pick up.

Price Summary:
Since the University is a member of RRHA and VHA, Supplier extends any contract pricing manufacturer or distributor may have with any of these organizations for which the University is eligible.

Special Notes:
Preferred supplier for paper and plastic disposable items for food services.

Furniture

Workplace Interiors

400 Packets Landing
Fairport, NY 14450
Phone: (585) 425-7420
Fax: (585) 425-7652

Expiration Date: 1/31/2018
Rep Name: Tony Ricotta, Senior Project Manager
Phone: (585)425-7420 ext. 250
Fax: (585) 425-7652
Email: tricotta@workplaceint.com

Rep Name: Chad Mucha, Sales Representative (River Campus, Highland Hospital, Offsite Locations)
Phone: (585) 425-7420; ext. 233
Fax: (585) 425-7652

Email: cmucha@workplaceint.com

Order Information:
Furniture orders are processed via a 312 requisition. Please attach the original quote/proposal to the 312 requisition and forward to Purchasing at RC Box 278901. A quote/proposal can be obtained through the sales representative.

Delivery Information:
This contract includes freight charges, delivery and installation. Please specify on the 312 requisition any special delivery needs your department may have.

Returns/Credits:
A restocking fee may occur on items ordered and returned where vendor-error did not occur.

Background:
Workplace Interiors is a distributor for Haworth furniture line. Haworth is a Grade A furniture line with a Lifetime Product Warranty as referenced in the furniture proposal with the UofR's Corporate Purchasing Office. Warranties only apply under normal working conditions.

Workplace Interiorsa is also a distributor of many other types of furniture lines. For more information, please contact one of the sales representatives.

Special Notes:
Workplace Interiors offers project management and design services, in most instances, without additional cost. It is recommended that furniture dimensions be confirmed with the sales representative prior to placing your order to ensure proper fit (this includes items such as: desks, credenzas, bookcases, file cabinets, etc.).

Sedgwick Business Interiors

176 Anderson Avenue
Rochester, NY 14607
Phone: (585) 461-5070
Fax: (585) 461-5595

Expiration Date: 1/31/2018

Rep Name: Shannon Buchholtz , Sales Representative / Certified Healthcare Consultant(UR Medical Center)
Phone: (585) 461-5070
Fax: (585) 461-5595
sbuchholtz@sedgwickbusiness.com

Rep Name: Dan Dragone
Phone: (585) 461-5070
Fax: (585) 461-5595
ddragone@sedgwickbusiness.com

Order Information:
Furniture orders are processed via a 312 requisition. Please attach the original quote/proposal to the 312 requisition and forward to Corporate Purchasing at RC Box 278901. A quote/proposal can be obtained through the sales representative.

Delivery Information:
This contract includes freight charges, delivery and installation. Please specify on the 312 requisition any special delivery needs your department may have.

Returns/Credits:
A restocking fee may occur on items ordered and returned where vendor-error did not occur.

Background:
Sedgwick Business Interiors is a Herman Miller distributor. Herman Miller is a grade A furniture line. Warranty is 12 years. Warranties only apply under normal working conditions.
Sedgwick Business Interiors is also a distributor of many other types of furniture lines. For more information, please contact the Operations Coordinator or one of the sales representatives.

Special Notes:
Sedgwick Business Interiors offers project management and design services, in most instances, without additional cost. It is recommended that furniture dimensions be confirmed with the sales representative prior to placing your order to ensure proper fit (this includes items such as: desks, credenzas, bookcases, file cabinets, etc.).

Research Equipment

Mettler-Toledo

1900 Polaris Pkwy
Columbus, OH 43240-2020
Phone: (800) 638-8537
Fax: (614) 438-4525 www.mt.com
Customer Number: 1908
Expiration Date: 09/30/2016

Rep Name: Mark Turoldo, Area Service Leader
Phone: (585) 873-5152
Fax:
(585) 543-2428
mark.turoldo@mt.com

Rep Name: Ron Boyack, Service Representative
Phone: (585) 867-4137
Fax: (585) 632-3584
ronald.boyack@mt.com

Rep Name: Jana Kitney, Sales Specialist
Phone: (585) 677-6040
Fax: (585) 677-6240 jana.kitney@mt.com

Order Information:
Furnishes University with maintenance of electronic and mechanical balances, including annual inspection, cleaning, lubricating, adjusting, testing and calibrating. Repairs to machines on an as needed basis as requested by Department, including all labor and travel time. Parts are not included and will be billed separately when authorized by University Department. Mettler-Toledo will provide only field engineers who are trained to repair Mettler-Toledo balances.

 

Coffee/Water Service, Water, Distilled Spring, Bottled & Water Filtration Systems

Mountain Glacier LLC

709 Oak Hill Road
Evansville, IN 47711
www.mountainglacier.com
Expiration Date: 12/31/2016

Rep Name: Hector Negron
Phone: (585) 802-5490
Fax: (585) 482-3598
hectornegron@mountainglacier.com

Order Information:
Call Representative to set up delivery schedule, routine deliveries thereafter.

Delivery Information: Direct department delivery.

Price Summary: Current price list available from Representative.

Background: Preferred Supplier status granted to this company 4/1/03.

Special Notes:
They should be extended the opportunity to secure your coffee, bulk water and filtered water business. No purchase order is required. Consolidate billing statement. A/P will generate an automatic charge to your account.

Training

New Horizons

3535 Winton Place

Rochester, NY 14623

Phone: (585) 350-7000

Fax: (585) 350-7005

Email: info.rochester@newhorizons.com

www.newhorizons.com/rochester

Rep Name: Chris Powers, Senior Account Executive

Notes: Courses, schedules, and online registration can be found at http://www.nhrochester.com. The University contract price will be applied after your registration is accepted. New Horizons offers a wide range of technical, application, and business skills courses in both traditional and virtual classroom formats.

 

Defibrillators/Monitor, External, Electrocardiography Equipment

Philips Medical Systems

3000 Minuteman Road
Andover, MA 01810-1099
Phone: 800-934-7372
Fax: 800-947-3299
Supplier Contract Number: MK450
Expiration Date: 6/4/2015

Rep Name: Melissa DeVelder, Sales Representative
Phone: (585) 442-4621
Fax: (585) 381-9602
Order Information:
Contact Nils Gurdin/Clinical Engineering prior to requesting quote. Phone: 275-5578; 275-5501; or 275-0166

Laboratory Equipment

Phoenix Equipment

315 Mt. Read Blvd
Rochester, NY 14611
Phone: (585) 266-5500 or (800) 240-5570

Fax: (585) 266-1598
Website: PhoenixEquip.com
Expiration Date: 06/30/2016

Rep Name: Bob Krouse, President

Order Information:
University Blanket Order for repairs
Renewed yearly

Price Summary

Background:
Formal Bid

Awards, Gifts, Promotional Items, Service Recognition, Engraved Badges, Embroidery

Recognition Experts

116 Winton Rd. North
Rochester, NY 14610
Phone: (585) 288-3300
Fax: (585) 288-2363 www.recognitionexperts.com
Expiration Date: 12/31/2016

Rep Name: Pat Hughes, Representative
Phone: (585) 288-3300 x226
Fax: (585) 288-2363
pat@recognitionexperts.com

Rep Name: Peter Bourne, Representative
Phone: (585) 288-3300 x225
Fax: (585) 288-2363
peterb@recognitionexperts.com

Order Information:
On-site assistance is available relative to unique product requirements.

Delivery Information:
Stock Items same or next day, Custom orders 1 to 3 weeks.

Returns/Credits:
Satisfaction Guaranteed

Price Summary:
Competitive

Background:
Has been servicing the U of R for the past 30 years, previously Rueby Corporation.

Special Notes:
Best Value including on site professional assistance

Dry Ice

Irish Companies (FKA Red Diamond)

1444 Clinton Street

Buffalo, NY 14206

www.irishcompanies.com
Phone: (716) 827-2727 x243
Fax: (585) 254-6269

Email: laurie@irishcompanies.com
Supplier Contract Number: 1903
Expiration Date: 12/31/16

Rep Name: Laurie Irish Jones, Owner
Phone: (716) 827-2727 x243

Rep Name: Dave Fabrizi, Aaron Jones, Sales Representatives
Phone: (585) 254-6844
Fax: (585) 254-6269

Order Information:
Department places order directly with Red Diamond, referencing location and UR Account # at time of order. Phone: 254-6844

Delivery Information:
Red Diamond delivers to 575 Elmwood Avenue, Bailey Rd and Hutchison Hall. Arangements can be made for delivery to additional sites.

Price Summary

Copiers and Multifunctional Devices

Xerox Corporation

 

A long term Print Services Agreement is in effect with Xerox Corporation. The agreement is structured into two major categories of products and services as summarized below.

 

Centralized Management of Departmental Copiers & Multifunction Devices

Features:

- Onsite Help Desk offers supplies and service

- Secure technology meets University security standard

- Standard technology platform provides consistency throughout the University

Request New/Replacement Device:

to request a proposal for a new device or replacement for a device nearing lease expiration, contact Chris Ruscio, Senior Account Rep at christopher.ruscio@xerox.com or 585-490-8347.

 

Xerox Print Center

 

A full-service, in-house printing operation offering:

-Color and black & white printing and copying

-Wide format/poster printing

-Multiple finishing options

-Design and pre-press services

 

Contact: 585-275-3879

xeroxprintservices@urmc.rochester.edu

 

 

Forms/Labels, Printed

RR Donnelley

455 Willow Brook Office Park
Fairport, NY 14450
Phone: (800) 480-0249
Fax: (585) 586-5804
www.rrd.com
Supplier Contract Number: 1830; MedAssets MS01038
Expiration Date: 12/31/2016

Rep Name: Cari Radell, Account Representative
Phone: (585) 249-7703
Fax: (585) 586-5804
brenda.tryon@rrd.com

Rep Name: Mary Beth DeVito, Regional Sales Manager
Phone: (585) 249-7711
Fax: (585) 586-5804 marybeth.devito@rrd.com

Order Information:
This contract includes all forms and labels. The preferred method of ordering is on-line using Custom Point. To register for on-line ordering, refer to Supplier On-Line Ordering (SOLO) process. Contact Cari Allardice for training.

Contact Cari Allardice for creating new forms.

Delivery Information:
Desktop delivery provided. Stored form or print on demand forms ordered by Thursday will be delivered the following Tuesday. Contact Cari Allardice for exceptions. Normal leadtime for new products is 10-15 working days.

Returns/Credits:

  • RR Donnelley error - will take product back at no cost and pay shipping charges.
  • Customer error stock items - can be returned within 30 days with 15% restock fee and customer pays shipping charges.
  • Customer error warehouse items - can be returned within 30 days, no restock fee; customer pays shipping charges.

Price Summary:
Price review, if applicable, every July 1 and January 1 based on several Consumer Price indices. The first proof and the first two changes are no charge. Design fees on new forms are no charge.

Special Notes:
This is a local MedAssets agreement, and applies to all University of Rochester/Strong Health and Highland Hospital entities and affiliates.

Equipment, Maintenance Service Contracts—Other

B&V Testing

86 West Street
Waltham, MA 02451
Phone: (800) 851-9081
Fax: (781) 647-3770
Expiration Date: 06/30/2016

Rep Name: Carolyn Piazza, Project Scheduling Coordinator
Phone: (800) 851-9081 x104
Fax: (781) 647-3770

carolyn.piazza@bandvtesting.com

Order Information:

University Blanket Order with Department Account Number

Pricing Schedule

Office Supplies

Staples Advantage

50 Methodist Hill Dr
Ste 1300
Rochester, NY 14623
Customer Service Phone: (866) 648-5909
Customer Service Fax: (866) 216-5132
Customer Service Email:  UniversityOfRochester@staples.com
http://order.staplesadvantage.com
Supplier Contract Number: TBA
Expiration Date: 02/28/2016

Rep Name: Keven Herren, Account Manager
Phone: (800) 724-1480 x 247
Fax: (585) 334-7075
keven.herren@staples.com

Rep Name: Barb Paul , Service Consultant
Phone: (716) 799-1715

Barb.Paul@Staples.com

Order Information:
This contract includes office supplies, paper, toner and breakroom supplies. The preferred method of ordering is on-line through Order.StaplesAdvantage.com.  To register for on-line ordering, refer to Supplier On-Line Ordering (SOLO). Contact Keven Herren or Barb Paulfor training.

Login Information for On-Line Ordering:
Once eligible for the Staples website, visit:  www.order.staplesadvantage.com
Customer ID:  1004617RCH
User ID:  generally first initial, last name (i.e John Smith = JSMITH) like your SOLO ID.
Password:  staples (case sensitive; you will be prompted to create a new password)

Delivery Information:
Next business day, desktop delivery on orders placed prior to 5:00PM.

Returns/Credits:
Standard products may be returned within 30 days if in resalable condition. Contact customer service or return online.  Return will be picked up from your desktop.  Credit memo will be issued in the following billing cycle.

Food

Sysco Food Services of Syracuse

PO Box 80
Warners, NY 13164
Phone: (800) 736-6000
Fax: (315) 672-5641
Supplier Contract# DI01102
Expiration Date:5/31/2018

Rep Name: Bill Walls Jr., Account Executive
Phone: (315) 672-8722 x2757
Fax: (315) 672-5641

Special Notes:
MedAssets Contract

Travel/Conference

DePrez Travel

145 Rue De Ville Blvd

Rochester, NY 14618
Phone: 585-442-8900
Fax: (585) 442-8921
corporate@depreztravel.com
Expiration Date: n/a

 

Town and Country Travel

732 Pittsford Victor Road
Pittsford, NY 14534
Phone: (585) 381-2850
Fax: (585) 381-1987
www.towncountrytravel.com
Expiration Date: n/a

Rep Name: Don Johnson, President
Phone: (585) 381-2850
Fax: (585) 381-1987
travelinfo@towncountrytravel.com

Rule 240

Uniforms—Athletic & Work

Uniform Village

376 Jefferson Road (accross from Southtown Plaza)
Rochester, NY 14623
Phone: (585) 424-1550
Fax: (585) 272-8557
www.uvimageexperts.com
Supplier Contract Number: 1825
Expiration Date: 12/31/2018

Rep Name: Donna Singer, President
Phone: (585) 424-1550 x21
Fax: (585) 272-8557
dosinger@aol.com

Order Information:
Orders may be placed by: Blanket order, vouchers, pcard, phone. Account number and complete shipping information also required. On-site visits for fittings and order placement the first Wednesday of every month from 12 noon – 4 p.m. in the Medical Center. Uniform Village provides scrubs, lab coats, safety shoes, clogs and uniforms. Also provides embroidery for any clothing item.

Delivery Information:
Deskside delivery with no minimum delivery requirements.

Returns/Credits:
Not worn or washed, can be returned within 30 days. Custom embroidered items not returnable unless item is defective or Uniform Village misspelled a name

Price Summary:
All Employees receive 22% discount including those who pay for their own uniforms or scrubs. To obtain discount, provide U of R or Highland ID.

Background:
Uniform Village has been doing business with the U of R for many years, but this contract extends them to all entities

Special Notes:
The retail store is at Jefferson Plaza for your convenience for shopping for regular or seasonal items. Discounts apply in store. If department pays for your uniform, take a signed 312 Requisition with billable account number to the store. Credit Cards, checks or cash acceptable for non-department payable items.

This is not a MedAssets agreement, but does apply to all University of Rochester/Strong Health and Highland Hospital entities and affiliates.

Printing Equipment Repair

Up and Running

69 Candlelight Dr
Rochester, NY 14616
Phone: (585) 663-3950
Fax: (585) 663-3950
Expiration Date: 6/30/2016

Rep Name: Gary Bodine, Service Manager
Phone: (585) 732-2466
Fax: (585) 663-3950
upandrun@rochester.rr.com

Rep Name: Ava Bodine, Operations Manager
Phone: (585) 732-2466
Fax: (585) 663-3950
upandrun@rochester.rr.com

Order Information:
University or Highland Blanket Order needed. Provide account number upon repair.

Background:
Repair of various office printers and scanners throughout University

Computer Maintenance & Service Contracts

CS Business Systems Inc

200 Air Park Drive

Rochester, NY 14624
Phone: 585-235-2274
Fax: 585-295-2654
Expiration Date: 10/31/2017

Rep Name: Peter Bartula, Senior Account Executive
Email: pbartula@csbusiness.com

 

Order Information:
Blanket Orders set up with Information Systems Division (ISD) and IT Computer Sales

Price Summary:
Services are performed on time and material basis

Special Notes:
Personal Computer problems should be reported to ISD or University IT Helpdesk

 

Building Supplies, Electrical Supplies, Facilities Supplies, Hardware & Tools

WESCO Distribution Inc.

1523 Mt. Read Blvd.
Rochester, NY 14606
Phone: (585) 458-1100
Fax: (585) 458-0864
www.wescodist.com
Expiration Date: 6/30/2016

Branch Manager : Ron Pierce

Cell: (585) 261-8750

rpierce@wescodist.com

Rep Name: Jason Baker

Phone:275-4093

Cell: (585) 506-6859

jasbaker@wescodist.com

Rep Name: Jim Katerle, Inside Sales Representative

Phone:(585)-275-3320
Pager: (585) 220-3987

Order Information:
Contact Account Rep for product pricing and availability information. Purchase Orders may be faxed to account rep for order entry.

Delivery Information:
Inventoried products will be deliverored within twenty-four hour of receipt of order.

Returns/Credits:
Returned items are subject to the applicable manufacturer's restocking charges. If the returned product is a product maintained in inventory by the supplier, that restocking charge may be waived.

Price Summary:
Best pricing is available on supplier inventoried products. Supplier specialty is electrical and telecommuniction supplies, but they have access to a variety of other building and maintenance supplies and hardware.

Background:
This Systems Supply Agreement established in Fall of 2001 to provide building maintenance and repair items to University's Facilities & Services Division for the Medical Center and River Campus facilities' maintenance and renovation activities.