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COVID-19 Resources

COVID Extensions for SMD Faculty


We all recognize that the COVID-19 pandemic has disrupted so many aspects of our professional and personal lives.  The UR Provost has required all schools to implement a one-year "COVID extension" for faculty under a "tenure clock."  The pdf document linked here describes how this is being implemented for faculty members in the School of Medicine and Dentistry.

COVID Extensions - Description and FAQs

Message Regarding Faculty Vacation Accrual


Full-time SMD faculty will be allowed to accrue up to 33 vacation days (1.5 years' accrual) through January 1, 2022.  Full-time SMD faculty will still only accrue 22 days/year, but they will be allowed to accrue up to 33 days.

In light of work disruptions caused by the crisis, the University wants to ensure that faculty and staff maintain access to earned vacation time so it is available when they are able to use it.

For SMD faculty members, this means:

  • Effective immediately, all full-time SMD faculty members will be allowed to accrue up to 33 vacation days (i.e., 1.5 years’ vacation accrual, which will continue to accrue at the rate of 22 days/year)
  • On Jan. 1, 2022, maximum allowed vacation accrual will be reduced to 28 days/year (i.e., 1.25 x 22 days)
  • On Jan. 1, 2023, maximum allowed vacation accrual will be reduced back to the standard 22 days
  • Part-time faculty members will accrue vacation in accordance with the above, as always prorated for the percent effort of their faculty appointment
  • As always, faculty must obtain approval from the department chair or chair designee (often a division chief or other faculty leader/supervisor) to use vacation time, in order to minimize disruptions to essential functions
  • We are aware that departments vary considerably in how closely they monitor faculty vacation time. These pandemic-related temporary policy changes will not change whatever tracking approach is used in each department.
  • As a reminder of longstanding SMD policy, faculty who leave the University are not entitled to a payout for unused vacation time, nor are they generally allowed to use up vacation time at the end of their employment