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e-CV Profiles

About e-CV

e-CV was created in 2006 to allow faculty and clinical providers to specify their Curriculum Vitae (CV) information in one location so that the information could be used for many purposes. The information in e-CV is downloadable as a Word CV document, and is

  • Displayed on web profile pages for physicians and faculty
  • Used in the web Find A Physician tool
  • Used for NIH Biosketches
  • Used in the URMC Research Network system
  • Used in Annual Reports

We recognize that e-CV is not perfect and is not customizable to allow for each individual’s preferences. However, we do believe that it does provide value and keeping the information up-to-date in e-CV does help the institution.

The following instructions provide the basics for getting started in e-CV. View a more detailed user guide. You can also read our frequently asked questions section.

Editing in e-CV

Logging in

Go to in a web browser and log in with the same username and password that you use to log in to your URMC computer.

Accessing an e-CV Account

If you’re a faculty member or clinical provider:

  1. Once you log in, click on the "My e-CV" button, then click "Edit My e-CV."
  2. Occasionally new faculty/physicians aren’t set up correctly in the e-CV and clicking "My e-CV" shows an "e-CV Setup Request Form." If that happens, simply fill out the form and we’ll fix the problem.

If you’re updating e-CV on behalf of a faculty member or clinical provider:

  1. Once you log in, click the "My Faculty" button to see all the faculty that you currently have access to. The list will likely be empty for new users.
  2. To add faculty to your faculty list, use the Search box to search the person’s last name. Select the person. Then click "Add John Doe to My Faculty." This will get approved within a day and then that person will be listed on your "My Faculty" page.
  3. Once you have faculty on your "My Faculty" page, click the person’s name, then click the "Edit This e-CV" link to access the person’s information.

Editing Information

Once you’ve accessed your e-CV by clicking "Edit My e-CV," or another person’s e-CV by clicking "Edit This e-CV," the left side of the screen will show all the sections you can add information to.

For web profile pages, the important information to be sure to update are:

  • Accepting New Patients
  • Addresses
  • Bios
  • Phone Numbers
  • Photo

Additional information shown on the web profiles include:

  • Primary Care Physician icon
  • Lab URLs
  • Awards and Honors
  • Books
  • Journal Articles

Updates to all other sections are not displayed on web profile pages, but they are included in downloaded CV Word documents and may be used for other purposes as well.

Importing Journal Articles

Many faculty have dozens if not hundreds of journal article publications. Instead of specifying them one at a time, e-CV allows an import of publications from PubMed. This will take care of the majority of publications for most medical faculty. To do this:

  1. Click "Journal Articles," then click "PubMed Import."
  2. Click the link “Click here to update your PubMed settings," then click the "Add" button.
  3. Enter a Search Term such as "Doe JD" or "Doe JD + Rochester" and click the "Create" button.
  4. The e-CV system will import the publications from PubMed overnight. No publications will be assumed to be yours until you "Accept" them after they’re imported.

e-CV will search for new publications that match your PubMed Search Term each night. If any are found, an email will be sent to the faculty/physician/nurse.

View a more detailed journal import guide.


For questions or problems with e-CV, please send an email to