eRecord Transition Passes with Flying Colors, Moves to Next Phase

e-record logo

The transition to a fully integrated electronic health record at URMC is almost complete, with the launch of eRecord at Highland Hospital this past June. Coming just three months after a similar conversion at Strong Memorial, eRecord now powers one electronic patient chart in both hospitals’ inpatient units (including Ob/Gyn), pharmacies and emergency departments, as well as outpatient oncology areas at Strong, Highland and three other off-site oncology clinics.  

By all accounts, the launch at Highland went extremely smooth, with both Highland faculty and community providers working side-by-side to learn the ins and outs of the new system. Many of the early benefits experienced by Strong Memorial during its eRecord transition in March also occurred at Highland, including patient safety gains via the system’s Bar Code Medication Administration technology; decreased lab turn-around times, and overall satisfaction of providers and staff with the comprehensive and readily available electronic patient chart.

David Krush in with eRecord computerNow, URMC is setting its sights on the next phase of its eRecord project:  the conversion of its 160+ outpatient clinics to eRecord on May 10, 2012. Originally, two launch dates were planned (April and August), but a consolidated approach was adopted as planning progressed. After the ambulatory launch, URMC will have a fully functional, integrated electronic health record system-wide, allowing providers to review and input data into the same chart along a patient’s entire spectrum of care. In fact, URMC expects to meet the government’s highest level for adoption of electronic health records – something less than two percent of hospitals are expected to achieve – by the end of 2012.

Part of the ambulatory launch will include the full deployment of MyChart, a secure online portal that allows patients to conveniently and securely view portions of their URMC electronic health record. Using MyChart, patients can view their health summary, current medications, test results, and upcoming and past appointments.

Linking with Community Providers

Receiving discharge summary reports via fax? Visit our eRecord and Discharge Summary Reports page for a clarification on what you are receiving and when.

URMC also is in the process of converting physician offices from CIS to ePartner, the new online system used to view lab results and other patient information. URMC hopes to convert all community practices to this new view-only system by September 2011; CIS will remain active until all practices are transitioned. eRecord also is compatible with Rochester’s RHIO initiative to digitize medical records and share critical health information community-wide.

A related initiative is also under way to explore the viability of expanding eRecord into private practices in our community. In summer 2012, URMC will pilot eRecord Link into three community physician offices, and work out any kinks before moving forward with a more widespread offering. If you are interested in receiving more information about the eRecord Link initiative please e-mail Nancy Bales, or call at 784-8322.


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