New York State Health Emergency Preparedness Coalition

HEPC Workgroup Products

WRHEPC - Finger Lakes Subregion Workgroup Products

NSR Workgroup - BP2

The workgroup project was to identify a list of roles/agencies that would be notified for three different areas: on campus, health system, external partners. Thresholds and means (phone/pager/email/radio) for each would need to be determined.

Notification Template

ESR Workgroup - BP2

The workgroup created a template pamphlet for local EMS agencies that could be used to outline hospital disaster response activities including lock down, traffic changes, decon capabilities, and disaster triage.  A sample pamphlet is included as an example.

EMS Briefing Template

Sample Pamphlet

SSR Workgroup - BP2

The workgroup developed a plain language Emergency Operations Plan activation level matrix to enhance the common operating picture among healthcare and emergency management agencies.

Emergency Operations Plain Language Activation Levels

WRHEPC - Western New York Subregion Workgroup Products

eFINDS Workgroup - BP2

eFINDS documents developed by the WNY Hospital Evacuation Work Group include the following:

Instructions for Hospital/ Healthcare Facility Evacuation Plan Revision for inclusion of eFINDS

Please read these carefully to see how the documents can be used, as desired, to complete an Evacuation Plan revision and help meet a plan revision deliverable (for grantees). Non-grantee hospitals can also use the documents to help them incorporate eFINDS to their Evacuation Plan. The documents have been developed to broadly address eFINDS procedures.  Note:  The Hospital is expected to make facility-specific decisions about use of the content and modify/use these as needed.

eFINDS Quick Reference Card: WNY documents developed depend on use of the NYS-provided Card for reference.
eFINDS Activation Algorithm

NYS eFINDS Procedure

Sample - NYS Evacuation Annex (with eFINDS)
The areas that have been revised to address eFINDS and the Hospital MAP are highlighted, and also listed in the sample Plan Table of Revisions.

Sample - Section 15 - Patient Tracking and Accountibiilty (with eFINDS)

Sample - eFINDS Administrator JAS

Sample - eFINDS Data Reporter JAS

Pediatric Surge Workgroup - BP2

WNY Pediatric Planning Steps For Hospitals

WNY Planning Assumptions and Priority Areas

ED Preparedness Checklist (American Academy of Pediatrics)

PEARS, PALS, ENPC (AHA Comparison)

Recommendations For Increasing NYC Pediatric Critical Care Surge Capacity

Pediatric Surge Pocket Guide (Los Angeles)

Emergency Communications - BP2

Workgroup developed a revised and updated  Emergency Communications Annex (ECA) Template for use in developing or revising a hospital's ECA. Updates include the "The Joint Commission and NIMS Table".

These documents are for use in developing your ECA to meet the New Plan deliverable; or to revise your existing ECA to meet the Revised Plan deliverable. Instructions are included to assist in modifying the template.

WNY Communications Annex Template

Using the Emergency Communications Template and Samples

Medical Surge - BP2

This workgroup developed a template for the Hospital Mass Casualty Incident – Disaster Triage Annex and included key resources used in the development of the template.  The template was designed to provide guidance for content, processes, and responsibilities for managing a mass casualty incident without contamination, and must be modified  to reflect your hospital’s processes.

Directions for modifying the plan for your facility
 - Read thoroughly, and use your hospital’s current Codes terminology, and Levels of Activation
 - Modify the actions in the template per your current CEMP, and to reflect your staff and Department actions.
 - Ensure all Tables and Lists are modified to reflect your supplies, equipment, areas, and staffing assignments.
 - Remove/ add Attachments - none are required, but those included should reflect your disaster triage methodology
    and tags.
 - Modify the Table of Contents as needed.
 - Review and modify the Hospital Command Center actions per your CEMP. They only reflect the initial HCC

Sample MCI - Disaster Triage Annex Template

HICS Surge Incident Guide (Kings Hospital)

Emergency Management Plan For Mass Casualty Incidents (Kings Hospital)

Surge Plan Checklist (California)

Hospital Surge Planninng for MCI (Florida)

Hospital Surge Plan Resources (Florida)

Hospital Staffing Needs (Florida)

MCI Acuity Level Calculator (Florida)