OnCore
OnCore is a clinical trial management system that offers a central place for all researchers to manage their protocols, track research participant visits, and manage clinical trial finances, both pre- and post-award.
Features
OnCore is industry-leading software in clinical research management and is used by top academic medical and cancer centers across the nation, including many NCI-designated cancers centers. OnCore helps research teams focus on research participants, not paperwork. It streamlines many administrative tasks and integrates with other clinical and research-related systems (i.e. Workday, Epic), so research teams can enter data once and find it where they need it.
Notifications
OnCore users receive email alerts triggered by certain OnCore events, such as a protocol receiving IRB approval. Most notifications are automatically sent by OnCore when an event occurs, but a smaller number of notifications are sent manually when a notification link is clicked.
Task Lists
Task Management is designed to track protocol-related responsibilities, such as signoffs on draft contracts. Task lists are the active to-do lists used by study teams. Staff can:
- See what tasks are assigned to themselves and others
- Update task information, such as adding communications about the task or attachments related to the task
- Add more tasks assigned to themselves (or to others, depending on permissions). For example, a staff member might want to break down a larger task into smaller steps and track progress made on each of the sub-steps.
- Add completed dates when they finish their tasks.
Effort Tracking
The Effort Tracking module captures basic effort information. It is not intended to replace or become a payroll reporting system, but rather capture the amount of time and effort staff spend on protocol-related activities.
Get Started
Research team members can request OnCore access, change their current access, or terminate access that is no longer needed. Once your request is approved, our team will send you information regarding the initial OnCore training that is required to gain access.
Initial OnCore training is sent to users when they request OnCore access. OCR offers refresher one-on-one sessions to help OnCore users troubleshoot issues. Many videos and training guides are also available.
Contacts
Need help troubleshooting a specific issue in OnCore? Request one-on-one support via Zoom by emailing Clinical_Research@URMC.Rochester.edu with a description of your issue. Our team will get back to you and set up a time to call or web conference. Make sure you have pertinent study documents and information on hand for your call.
FAQs
Read frequently asked questions about protocol/subject and finance issues.