Trainee Handbook

Table of Contents

Introduction to the School of Medicine and Dentistry

Getting Started

Policies and Benefits

Non-Academic Resources

Academic Resources


International Trainee Resources

Activities and Organizations

Center for Professional Development

PhD Program Handbooks

Introduction to the School of Medicine and Dentistry

General Information

Campus Maps

Contact Information

Getting Started

Getting Started for Graduate Students

Let us be among the many to congratulate and welcome you to graduate school at the University of Rochester School of Medicine and Dentistry!

We’re planning an informative and entertaining orientation program that will introduce you to life as a University of Rochester School of Medicine and Dentistry graduate student. 

Throughout the fall, you will be faced with many new challenges and decisions. We hope to make your transition to graduate school a smooth one and prepare you for the wealth of exciting opportunities that will come before you.

Please be sure to review our Trainee Handbook for information about your transition to the University of Rochester and to Rochester, New York. If you have any questions, please don’t hesitate to call us at 585.275.4522 or email us. We are here to help!

We look forward to your arrival!


Edith M. Lord, PhD
Senior Associate Dean for Graduate Education
and the Office for Graduate Education and Postdoctoral Affairs Staff

Getting Started Checklist

For Students Starting in the Spring of 2015

A formal orientation program is not held for students starting in the spring semester. Students may reference the Getting Started Checklist above and also work with the SMD Registrar and the Graduate Program Administrator to get started during the spring semester.

For Students Starting in the Fall of 2015

International Student Orientation Program

Wednesday | August 19, 2015

School of Medicine and Dentistry Graduate Student Orientation

Monday | August 24, 2015

Program-Specific Orientation Schedules

  • Student Services Overview Schedule
  • Marriage and Family Therapy Orientation Schedule
  • Master's of Public Health Orientation Schedule

Getting Started for Postdoctoral Appointees

Welcome and congratulations on your appointment as a Postdoctoral Appointee at the University of Rochester School of Medicine and Dentistry!

The Office for Graduate Education and Postdoctoral Affairs (GEPA) is the central office that supports the postdoctoral community in the School of Medicine and Dentistry. GEPA is here to help you, so please be sure to contact us if you have any questions, concerns, suggestions, etc.

While your Departmental Administrator will take care of the vast majority of details that must be attended to in order for you to get started with our institution, we in GEPA would also like to highlight a few important resources and opportunities:

Responsible Conduct of Research (RCR) Training

Postdoctoral appointees are required to complete RCR education by completing the Ethics and Professional Integrity in Research course. The training must be completed as soon as possible upon the start of your appointment; the course is held during the Fall semester each year. Policy and Waiver Information

Health Insurance

Postdoctoral Associates (job code 0093)

If you have not already done so, please make sure to attend the upcoming Benefits Orientation facilitated by the Office of Human Resources. You must sign up for health insurance within 30 days of hire.

Postdoctoral Fellows (job code 0095) and
Visiting Postdoctoral Fellows (job code 0094)

You have the option of participating in a comprehensive health plan offered by the University Health Service. Visit the University Health Service (UHS) website for detailed information. A dental plan is also available through Eastman Dental and the Strong Memorial Hospital Department of Dentistry.

URMC Postdoctoral Association

The URMC Postdoctoral Association (PDA) provides career development, networking and professional recognition opportunities. Getting involved in a PDA committee also provides invaluable real-world administrative experience that will look great on your CV! We encourage you to get involved with yoUR PDA; your email address will automatically be added to the PDA distribution list by GEPA. Read the latest PDA Newsletter.

Quick Reference Guide to Resources and Services

Take a look at the program from our Resources and Services Expo to learn about some of the key resources available to you here at the U of R!

Online Trainee Handbook

The GEPA online Trainee Handbook contains a wealth of information that will help you get to know the University of Rochester, the School of Medicine and Dentistry and everything we have to offer! Make sure to review this valuable resource.