Forms
Forms
SMD J-1 Scholar Job Code Approval
| Form | Primary User | Description |
|---|---|---|
Department Administration | Used by the SMD department to obtain job code approval for a UR-sponsored J-1 candidate. Updated October 2025. |
Postdoctoral Affairs Forms
Letter Templates and Onboarding Tools
| Forms and Letter Templates | Primary User | Description |
|---|---|---|
| Administrator Checklists for Postdoc Appointments: offers, onboarding, and appointments | Departmental Administrator |
Checklists will help guide administrators in making postdoc offers, onboarding postdocs and managing postdoctoral appointments. |
| Postdoc-Info-Form | Departmental Administrator / Postdoc |
This form must be submitted with all new postdoctoral appointments. Updated October 2025. |
| Dual Appointment Offer Letter Template - 0093/0094 | Faculty / Departmental Administrator |
Letter templates for postdoctoral appointees with dual appointments. Updated October 2025. |
| Dual Appointment Offer Letter Template - 0095/0093 | ||
| Non-Reappointment Letter Template | Faculty / Departmental Administrator |
Postdoctoral non-reappointment letter template for all postdoctoral appointees. Updated October 2025. |
| Offer Letter Template for 0093 Postdoctoral Associate |
Faculty / Departmental Administrator |
Offer letter templates for postdoctoral appointees. Updated October 2025. |
| Offer Letter Template for 0094 Visiting Postdoctoral Fellow |
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| Offer Letter Template for 0095 Postdoctoral Fellow |
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| Postdoctoral Appointee Checklist | Postdoctoral Appointees | The Postdoctoral Appointee Checklist will help you manage many of the tasks required for you to get started at the University of Rochester. |
|
Faculty / Departmental |
Postdoctoral reappointment letter template for all postdoctoral appointees. Updated October 2025. | |
| Postdoc Departure Form | Departmental Administrator / Postdoc | This form must be submitted with all postdoctoral terminations. Updated October 2025. |
| Early Termination for Lack of Funding Letter Template |
Faculty / Departmental Administrator |
Postdoctoral termination for lack of funding letter template for all postdoctoral appointees. Updated October 2025. |
| Early Termination for Unsatisfactory Performance | Faculty / Departmental Administrator |
The Department should consult GEPA for assistance with termination letters based on unsatisfactory performance. |
Individual Development Plans
| Individual Development Plans (IDPs) and Annual Review | Primary User | Description |
|---|---|---|
|
Postdoctoral |
Developed by the SMD, completion of this form satisfies the minimum requirement for Annual Review for a postdoctoral appointee. Updated October 2025. |
|
| myIDP by Science Careers | Postdoctoral Appointee |
myIDP, by Science Careers, expands on the FASEB framework. myIDP is a unique, web-based career-planning tool tailored to meet the needs of trainees in the sciences. |
Policies and Benefits
| Policies and Benefits | Primary User | Description |
|---|---|---|
|
Summary of Benefits for Postdoctoral Appointees
|
Faculty / Departmental Administrator / Postdocs | Details the difference in benefits between Postdoctoral Associates, Postdoctoral Fellows, and Visiting Postdoctoral Fellows. |
| Postdoctoral Appointment Policy | Faculty / Departmental Administrator / Postdocs | Details all policies specifically related to Postdoctoral Appointees. |
Promotion Options
| Promotion Options | Primary User | Description |
|---|---|---|
| Decision Guide on Staff vs. Faculty Appointment | Faculty / Departmental Administrator | This guide is intended to assist faculty in making promotion decisions for scientists completing postdoctoral appointments. |
| Guidelines for Use of Staff Scientist | Faculty / Departmental Administrator | The Staff Scientist is a staff position for senior postdocs that are not ready for or interested in leading their own independent research programs. Updated January 2023 |