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Postdoctoral Affairs Forms

Letter Templates

Letter Templates Primary User Description

520 Form via HRMS

Departmental
Administrator

The 520 form is used for all Postdoctoral Appointments and changes in status.

Postdoc Information Form Departmental
Administrator / Postdoc
This form must be submitted with all new postdoctoral appointments. Updated February 2017
Dual Appointment Offer Letter Template - 0093/0094 Faculty / Departmental
Administrator

Letter templates for postdoctoral appointees with dual appointments. Updated November 2016

Process for Appointing Postdocs with Dual Appointments

Dual Appointment Offer Letter Template - 0094/0093

Dual Appointment Offer Letter Template - 0095/0093
Non-Reappointment Letter Template Faculty / Departmental
Administrator
Postdoctoral non-reappointment letter template for all postdoctoral appointees. Updated May 2016
Offer Letter Template for
0093 Postdoctoral Associate
Faculty / Departmental
Administrator
Offer letter templates for postdoctoral appointees. Updated postdoc-reappt-letter-template 2016
Offer Letter Template for
0094 Visiting Postdoctoral Fellow
Offer Letter Template for
0095 Postdoctoral Fellow

Reappointment Letter Template

Faculty / Departmental
Administrator

Postdoctoral reappointment letter template for all postdoctoral appointees. Updated January 2017
Early Termination for Lack of Funding
Letter Template
Faculty / Departmental
Administrator

Postdoctoral termination for lack of funding letter template for all postdoctoral appointees. Updated December 2015.

Early Termination for Unsatisfactory Performance Faculty / Departmental
Administrator
The Department should consult GEPA for assistance with termination letters based on unsatisfactory performance.

Individual Development Plans

Individual Development Plans (IDPs) and Annual Review Primary User Description

SMD Annual Evaluation

Postdoctoral
Appointee and Faculty

Developed by the SMD, completion of this form satisfies the minimum requirement for Annual Review for a postdoctoral appointee. Updated September 2015.

IDP by FASEB Postdoctoral
Appointee
The Individual Development Plan (IDP) concept is commonly used in industry to help employees define and pursue their career goals. This framework was developed by FASEB for postdoctoral fellows in the sciences.
myIDP by Science Careers Postdoctoral
Appointee
myIDP, by Science Careers, expands on the FASEB framework. myIDP is a unique, web-based career-planning tool tailored to meet the needs of trainees in the sciences.

Career Development Plan

Postdoctoral
Appointee

Developed by the Clinical and Translational Science Institute, this is another example of an individual development plan (IDP) that a postdoc may use.

Policies and Benefits

Policies and Benefits Primary User Description

Summary of Benefits for Postdoctoral Appointees

 

Faculty / Departmental Administrator / Postdocs Details the difference in benefits between Postdoctoral Associates, Postdoctoral Fellows, and Visiting Postdoctoral Fellows. Updated March 2017.
Postdoctoral Appointment Policy Faculty / Departmental Administrator / Postdocs Details all policies specifically related to Postdoctoral Appointees. Updated November 2016.
Application for Fee Waiver for Postdoctoral Appointees Postdocs Used to request tuition/fee waiver for SMD courses. Updated March 2017

Promotion Options

Promotion Options Primary User Description
Decision Guide on Staff vs. Faculty Appointment Faculty / Departmental Administrator This guide is intended to assist faculty in making promotion decisions for scientists completing postdoctoral appointments.
Guidelines for Use of Staff Scientist Faculty / Departmental Administrator The Staff Scientist is a staff position for senior postdocs that are not ready for or interested in leading their own independent research programs. Updated July 2016