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Office for Graduate Education and Postdoctoral Affairs

PhD and Master's program director and administrative contacts can be found on our Program Representatives page.

Other University of Rochester faculty, staff and students can be found via the Faculty/Staff Directory.

Contact Information

Office for Graduate Education and Postdoctoral Affairs
University of Rochester School of Medicine & Dentistry
601 Elmwood Avenue, Box 316
Rochester, NY 14642-8316

Phone: (585) 275-4522
Fax: (585) 461-4927
Room: G-9556
Email: gradadm@urmc.rochester.edu

Faculty and Staff

Aleta AnthonyAleta Anthony, Director of Graduate Enrollment

Aleta Anthony serves as the Director of Graduate Enrollment for PhD, Master’s, and Certificate programs for the School of Medicine and Dentistry (SMD) in the office for Graduate Education and Postdoctoral Affairs.

While students are welcome to meet with Aleta to discuss any topic, students typically meet with Aleta to discuss the admissions process for SMD programs including how to apply, application requirements, recruitment events, and general application questions.  To contact Aleta, please contact her directly at (585)275-0102 or aleta_anthony@urmc.rochester.edu

Damaris CruzDamaris Cruz, Secretary

Damaris serves as one of  two secretaries for the office of Graduate Education and Postdoctoral Affairs (GEPA), providing administrative support for the staff within GEPA, acting as the primary front desk liaison between students, faculty, staff and visitors and the GEPA Dean and staff. Damaris supports recruitment and admissions, the PREP and Summer Scholars programs, and Center for Professional Development (CPD) and Graduate Student Society (GSS) initiatives.

Trainees typically contact Damaris with general inquiries, to discuss CPD or GSS event management, and to schedule a meeting with Tracy Pezzimenti or Erica West. To contact Damaris please call the main office at 585-275-4522 or email Damaris Cruz

Edith Lord, Senior Associate Dean for Graduate Education

Edith LordIn addition to being Dean, Edith is a Professor of Microbiology and Immunology with one of the longest running labs in SMD and has trained more than 55 students and postdocs.

While students and postdocs are welcome to meet with Edith to discuss any topic, trainees typically meet with Edith to discuss concerns related to coursework, research or related academic progress, and program/committee/advisor dynamics. To request a meeting with Edith, please contact Benjamin Lovell at (585) 273-2933 or email Benjamin Lovell.

Benjamin Lovell, Admissions Coordinator and Assistant to the Dean

Ben LovellBen serves as the Admissions Coordinator, managing the day-to-day admissions operations, and serving as assistant to the Senior Associate Dean for Graduate Education (SADGE). He also serves as Course Administrator for the “Ethics and Professional Integrity in Research” course, taught in the Fall semester.

Trainees typically contact Ben to discuss the graduate or preparatory program application process, to schedule a meeting with the SADGE, and for assistance with issues relating to the Ethics course. To request a meeting with Ben, please contact him directly at (585) 273-2933 or email Benjamin Lovell

Sharon McCullough, Director, Graduate Education and Postdoctoral Affairs

Sharon McCulloughSharon serves as deputy to Dean Lord and directs the day-to-day operations and staff in the office for Graduate Education and Postdoctoral Affairs (GEPA).

While students and postdocs are welcome to meet with Sharon to discuss any topic, trainees typically meet with Sharon to discuss Center for Professional Development initiatives, trainee organization matters (including the Graduate Student Society and Postdoctoral Association), postdoctoral policies/appointments and related concerns, and student HR/payroll matters. To request a meeting with Sharon, please contact Steve Naum at (585) 273-4650 or Stephen_naum@urmc.rochester.edu.

Stephen Naum, Administrative Assistant

Stephen NaumSteve serves as the Administrative Assistant for the office for Graduate Education and Postdoctoral Affairs (GEPA), helping coordinate financial/HR-related issues and event logistics for the office and its programs. 

Trainees typically meet with Steve to discuss Center for Professional Development programming, policies related to the Graduate Student Society and Postdoctoral Association, and to schedule meetings with Sharon McCullough and Dean Lord.  To request a meeting with Steve, please contact him directly at (585) 273-4650 or Stephen_Naum@URMC.rochester.edu.

Tracy Pezzimenti, Registrar

Tracy PezzimentiTracy is the Registrar for Graduate Programs in the Office of Graduate Education and Postdoctoral Affairs.  She serves as the official steward of SMD graduate student records ensuring the integrity of all student records.  

While students are welcome to meet with Tracy to discuss any topic, students typically meet with Tracy to discuss matters dealing with academic policies, academic progress, registration issues, and academic support.  To request a meeting with Tracy, please contact her directly (585) 275-7288 or tracy_pezzimenti@urmc.rochester.edu.

Elaine Smolock, PhD; Director of Scientific and Scholarly Advancement/Life Sciences Writing Specialist

Elaine SmolockElaine serves as the Director of Scientific and Scholarly Advancement/Life Sciences Writing Specialist and assists graduate students, postdoctoral trainees and alumni with writing assistance in the office for Graduate Education and Postdoctoral Affairs (GEPA). In addition, Elaine also serves as PREP Education Director for GEPA.

While trainees are welcome to meet with Elaine to discuss any topic, trainees typically contact Elaine to discuss any writing project, including, but certainly not limited to, manuscripts, qualifying exams, grants, and dissertations. Each trainee who meets with Elaine will receive individualized assistance based on the trainee’s needs and writing project. To request a meeting with Elaine, please complete an online REDCap Center for Professional Development Service Request.

Eric Vaughn, Life Sciences Career Coach 

Eric VaughnEric serves as the Life Sciences Career Coach and assists graduate students, postdoctoral trainees and alumni with career service and employment search needs in the office for Graduate Education and Postdoctoral Affairs (GEPA).

While trainees are welcome to meet with Eric to discuss any topic, trainees typically contact Eric to discuss career related topics including career exploration, CV/resume and cover letter writing, job search strategies, employment application assistance. interviewing techniques, mock interviews, LinkedIn profile development, networking strategy and Individual Development Plans (IDP). To request a meeting with Eric, please complete an online REDCap Center for Professional Development Service Request.

Erica West,  Assistant Registrar and SMD Access Coordinator

Erica WestErica is the Assistant Registrar for Graduate Programs and the SMD Access Coordinator. She supports the student registration process, prepares student records, and handles trainee requests for accommodations. 

Trainees typically meet with Erica to discuss registration issues, enrollment or degree verification, commencement, and access needs. To request a meeting with Erica, please contact her directly (585) 273-1620 or Erica West.

Affiliated Faculty and Staff

Name Phone Email
Tracey Baas, PhD
URBEST Executive Director
(585) 276-7348 Tracey Baas
Mark Williams
Education Web Developer
(585) 275-6378 Mark Williams