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Office for Graduate Education and Postdoctoral Affairs

PhD and Master's program director and administrative contacts can be found on our Program Representatives page.

Other University of Rochester faculty, staff and students can be found via the Faculty/Staff Directory.

Contact Information

Office for Graduate Education and Postdoctoral Affairs
University of Rochester School of Medicine & Dentistry
601 Elmwood Avenue, Box 316
Rochester, NY 14642-8316

Phone: (585) 275-4522
Room: G-9556
Email: gradadm@urmc.rochester.edu

Office Hours: Monday – Thursday 8:00 a.m. - 5:00 p.m., Friday 8:00 a.m. - 4:00 p.m.

Faculty and Staff

Colleen Bailey, Secretary and Assistant to the Dean

Colleen Bailey

Colleen serves as Secretary for the Office for Graduate Education and Postdoctoral Affairs (GEPA), acting as a secondary receptionist, serving as assistant to the Senior Associate Dean for Graduate Education and Postdoctoral Affairs (SAD-GEPA), and helping to monitor department budgets. She also provides support to the UR Postdoctoral Association.

Trainees typically contact Colleen with general inquiries, to discuss spending and reimbursement for events sponsored by GEPA and the Center for Professional Development, and to discuss Postdoctoral Association events.

To contact Colleen, call her directly at (585) 275-5022 or email Colleen Bailey.

 

Rick Libby, Senior Associate Dean for Graduate Education and Postdoctoral Affairs

Rick LibbyIn addition to being Dean, Rick is a Professor of Ophthalmology and Biomedical Genetics, and a member of the Center for Visual Science.

While students and postdocs are welcome to meet with Rick to discuss any topic, trainees typically meet with Rick to discuss concerns related to coursework, research or related academic progress, and program/committee/advisor dynamics.

To request a meeting with Rick, please call Colleen Bailey at (585) 275-5022 or email Colleen Bailey.

Benjamin Lovell, Admissions Coordinator 

Ben LovellBen serves as the Admissions Coordinator, managing the day-to-day admissions operations. He also serves as Course Administrator for the “Ethics and Professional Integrity in Research” course, taught in the Fall semester.

Trainees typically contact Ben to discuss the graduate or preparatory program application process, and for assistance with issues relating to the Ethics course.

To request a meeting with Ben, please contact him directly at (585) 275-2933 or email Benjamin Lovell.

Abby Mansoor, Assistant Registrar

Abby MansoorAbby is the Assistant Registrar for Graduate Programs. She supports the student registration process and prepares student records. Trainees typically meet with Abby to discuss registration issues, enrollment or degree verification, and commencement.

To request a meeting with Abby, please contact her directly (585) 273-1620 or Abby Mansoor.

Sharon McCullough, Director, Graduate Education and Postdoctoral Affairs

Sharon McCulloughSharon serves as deputy to Dean Libby and directs the day-to-day operations and staff in the office for Graduate Education and Postdoctoral Affairs (GEPA).

While students and postdocs are welcome to meet with Sharon to discuss any topic, trainees typically meet with Sharon to discuss Center for Professional Development initiatives, trainee organization matters (including the Graduate Student Society and Postdoctoral Association), postdoctoral policies/appointments and related concerns, and student HR/payroll matters.

To request a meeting with Sharon, please contact Steve Naum at (585) 273-4650 or email Stephen Naum to request an appointment with Sharon.

Stephen Naum, Assistant Director of Finance and Administration

Stephen NaumSteve serves as the Assistant Director of Finance and Administration for the office for Graduate Education and Postdoctoral Affairs (GEPA), helping coordinate financial/HR-related issues and event logistics for the office and its programs. 

Trainees typically meet with Steve to discuss Center for Professional Development programming, policies related to the Graduate Student Society and Postdoctoral Association, and to schedule meetings with Sharon McCullough.

To request a meeting with Steve, please contact him directly at (585) 273-4650 or email Stephen Naum.

Tracy Pezzimenti, Registrar

Tracy PezzimentiTracy is the Registrar for Graduate Programs in the Office of Graduate Education and Postdoctoral Affairs.  She serves as the official steward of SMD graduate student records ensuring the integrity of all student records.  

While students are welcome to meet with Tracy to discuss any topic, students typically meet with Tracy to discuss matters dealing with academic policies, academic progress, registration issues, and academic support.

To request a meeting with Tracy, please contact her directly (585) 275-7288 or Tracy Pezzimenti.

Elaine Smolock, PhD; Director of Scientific and Scholarly Advancement/Director of Writing Services

Elaine SmolockElaine serves as the Director of Scientific and Scholarly Advancement/Director of Writing Services and assists graduate students, postdoctoral trainees and alumni with writing assistance in the office for Graduate Education and Postdoctoral Affairs (GEPA). In addition, Elaine also serves as PREP Education Director for GEPA.

While trainees are welcome to meet with Elaine to discuss any topic, trainees typically contact Elaine to discuss any writing project, including, but certainly not limited to, manuscripts, qualifying exams, grants, and dissertations. Each trainee who meets with Elaine will receive individualized assistance based on the trainee’s needs and writing project.

To request a meeting with Elaine, please complete an online REDCap Center for Professional Development Service Request.

Eric Vaughn, Director of Career Services

Eric VaughnEric serves as the Director of Career Services and assists graduate students, postdoctoral trainees and alumni with career service and employment search needs in the office for Graduate Education and Postdoctoral Affairs (GEPA).

While trainees are welcome to meet with Eric to discuss any topic, trainees typically contact Eric to discuss career related topics including career exploration, CV/resume and cover letter writing, job search strategies, employment application assistance. interviewing techniques, mock interviews, LinkedIn profile development, networking strategy and Individual Development Plans (IDP).

To request a meeting with Eric, please complete an online REDCap Center for Professional Development Service Request.

Affiliated Faculty and Staff

Name Phone Email
Tracey Baas, Ph.D.
URBEST Executive Director
(585) 276-7348 Tracey Baas
Reagan McNameeKing

Senior Marketing Communications Manager

(585) 784-2968 Reagan McNameeKing

Jen Prosceo, M.S.
SMD GEPA Access Specialist

(585) 276-5075 Jen Prosceo