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Education / Bursars Office / Medical Students / Refund Policies For SMD Medical Students

Refund Policies For SMD Medical Students

Refund of Tuition Payment Before Matriculating

Entering students who have paid charges for the first billing period who elect to withdraw before the start of classes, will be assessed an administrative fee of $100. The balance of the paid expenses will be refunded.

Tuition Refund Policy for Students Who Withdraw, Are Dismissed or Who Initiate a Long-Term Leave of Absence

Students who withdraw, initiate a long-term Leave of Absence or are dismissed during an academic year are obligated to pay full tuition, if the period of their enrollment has been 60% or longer of an academic term.  If the date of their official withdrawal occurs before the first 60% of a term a pro rata cost of tuition reduction will be calculated based on the number of days remaining in the enrollment period.  The calculation of "earned tuition" charges will consist of the number of days of student status divided by the number of days in the enrollment period. 

For example, if a student withdraws on the 65th day of a term of 135 days (48% of the term), the charge would be 48% of prevailing tuition costs and the refund would be 52% of the tuition charge.  If the student withdrew on the 81st day of that term or later, there would be no refund, since the 60% point of that term had been reached.

The date of withdrawal is determined by the date that the Offices of Medical Education of the School of Medicine and Dentistry receives written notification from the student.  The adjustment of charges and all refund calculations are done by the Bursar's Office upon receipt of a change-of-status form from the Registrar's Office.

Tuition Refund and Title IV Refund - Applicable Dates for A/Y 2018-2019

60% dates  for Medical Students:

SMD Tuition refund policy mirrors this one

Fall Term

Year # Days Term Start 60% Point
1st Year 131 Oct 31, 2018 79
2nd Year 131 Oct 31, 2018 79
3rd Year 166 Oct 31, 2018 100
4th Year 166 Oct 31, 2018 100
RFs 166 Oct 31, 2018 100

Spring Term

Year # Days Term Start 60% Point
1st Year 136 Mar 30, 2019 82
2nd Year 122 Mar 21, 2019 73
3rd Year 173 Apr 21, 2019 104
4th Year 131 Mar 27, 2019 79
RFs 173 Apr 21, 2019 104


Return of Financial Aid Funds

If, upon withdrawal or initiation of a long-term leave of absence from school, a student has received any financial aid other than Federal Work-Study, federal regulations dictate that the “unearned” funds be returned in the following order:

  • unsubsidized Federal Stafford loans
  • subsidized Federal Stafford loans
  • Federal Perkins loans
  • any other Title IV programs
  • U.S. Health and Human Services programs
  • institutional financial assistance programs
  • privately funded grants or scholarships
  • the student

Unearned funds are determined by a calculation based on the number of days remaining in the billing term.

State scholarship funds are refunded or prorated according to the specific regulations of the sponsoring state.

Refunds are calculated according to Department of Education guidelines to ensure fair and equitable assessment for all students.  Federal guidelines and examples of refund calculations are on file in the Bursar's Office and may be studied upon request.