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Care Network

The CARE Network enables members of the University community to express their concern about a person, incident, or issue by submitting one of the following reports online:

  • CARE Referral
  • Bias-Related Incident Report
  • Community Concern Report

Make a referral or submit a report initiates a review process and/or coordinated response involving the appropriate individuals, staff, and offices. 

To Learn More, See The CARE Network Website

Access Services & Supports

The Office for Graduate Education and Postdoctoral Affairs offers a variety of access services for School of Medicine and Dentistry (SMD) preparatory program trainees (includes Bridges, Summer Scholars, PREP, and unpaid interns/shadows); matriculated, non-matriculated, and visiting graduate students; and postdoctoral appointees (“trainees” collectively). These services aim to provide an inclusive experience and equal access to training program requirements. Activities may include: classes, lab and other research activities, meetings related to the training program, University-sponsored professional development, social, and networking activities, and approved conferences/events related to the training program. Our approach relies on collaboration among trainees, the SMD access coordinator, and instructors/other faculty members.

To Learn More, See The Access Services & Supports Website

Ombudspersons Program

While graduate, postdoctoral, and pre-graduate study are exciting and intellectually stimulating times in a trainee’s career, occasionally problems arise. There are many people to whom trainees can turn for advice when facing problems: faculty advisor(s), committee members, graduate program director, department chair, Senior Associate Dean for Graduate Education and Postdoctoral Affairs. However, sometimes trainees may feel unable to approach any of these people for help, and this is when a trainee should turn to the Ombudsperson.

To Learn More, See The Ombudspersons Program Website

Sexual Misconduct and Title IX

The University of Rochester is committed to creating a safe and supportive environment where all members of our community are treated with dignity and respect.

Here you will find information and resources available on campus and beyond to anyone who has experienced sex or gender discrimination, including sexual misconduct, sexual harassment, sexual assault, stalking, and intimate partner violence.

To Learn More, See The Sexual Misconduct and Title IX Website

Summer Scholar Checklist   checkmark icon

Check your Applicant Status Page for a series of important checklists that must be completed before your campus arrival. These checklists are also listed below for your convenience and reference.


Initiate Travel Arrangements
Your first step in joining the Summer Scholars program is to complete the Travel Form Checklist in your Applicant Status Page. All students must complete this form whether or not you require travel arrangements; please complete this checklist within 72 hours of accepting the admission offer. 

 

Locate your URID (aka UID, student ID)
Your University of Rochester ID (URID) may be found on your Applicant Status Page at the top, in parenthesis after your name.

 

Initialize your Accounts
Visit https://tech.rochester.edu/services/account-initialization-new-user/ to initialize your URMC Active Directory (AD Account/username) and NetID.  You will need your URID to login. Through this process, you will enroll in DUO Mobile, which is the two-factor authentication system that will help to verify your identity and allow you to access systems at the University. For a guide in completing this step, reference https://tech.rochester.edu/tutorials/account-initialization-workflow/ 

 

Locate your URMC account and email
Your URMC account information along with instructions for access is provided as part of the Account Initialization process. If you have issues gaining access please contact our Helpdesk at (585) 275-3200 or via email at helpdesk_isd@urmc.rochester.edu.

 

Enroll in Duo
For security purposes, if you are not connected to the University network, you will be required to use two-factor authentication (Duo) to verify your identity and access the system. Please note, if you have already Initialized your accounts, you are signed up for DUO.

If you are not already enrolled in Duo, click here.

For tutorials on how to install Duo, to add additional devices, or any questions you may have in regard to Duo navigate to https://tech.rochester.edu/services/two-factor-authentication

 

Housing
All Summer Scholars participants who will reside in on-campus housing will need to fill out the housing application as soon as possible in order to secure their spot. The application can be found here.


Submit Immunizations and Waive University Health Insurance Coverage
Incoming Summer Scholars are required to have health insurance coverage and to meet university immunization requirements. Log in to UHS Connect to complete required health forms and provide a copy of your immunizations. 

Students will also need to respond to important email announcements from insurance@uhs.rochester.edu to complete the health insurance waiver requirement before arriving on campus.

 

Set up Direct Deposit in myURHR

Initialize your university accounts. You will receive a welcome email from the university's Workday system (noreply@myworkday.com) several days after accepting the admission offer. The email will be sent to the address you used on your Summer Scholars application.

  1. Log in to myURHR using your account credentials
  2. In the Search bar at the top center of the screen, search for and select the Add Payment Elections task
  3. Add your bank routing and account number to establish direct deposit
  4. Click OK to confirm.
 

Sign up for Alert UR

AlertUR is an emergency notification system that allows for mass dissemination of critical information via voice, text, and e-mail to students, faculty, and staff in all University Divisions and Medical Center. This system alerts recipients about emergency events and supplements our already established emergency communication methods. https://alert.rochester.edu/ 


Complete Laboratory Safety Training for Biological/Chemical/Animal Research Laboratories

Review your MyPath Training Information Checklist for instructions on how to register for and complete your trainings. Please check with your lab mentor to determine any additional safety trainings you may need to complete. Trainings should be completed before you begin lab work.

 

Access Services and Support

The university offers a variety of access services for students in the School of Medicine and Dentistry (SMD). These services aim to provide an inclusive experience and equal access to academic content and program requirements. Our approach relies on collaboration among our community members. To request disability accommodations, please contact disability@ur.rochester.edu

Our Director of Learner Life and Wellness provides a variety of support to assist in student success and can be reached at amber_rivera@urmc.rochester.edu

 

Get University Identification Card
Students will be brought to the ID Office to obtain their ID cards as part of orientation. The ID Office staff will take your photo and provide you with a laminated, clip-on ID card. Please note that display of an ID card is required for all members of the University while on campus. Please be sure to bring a government form of ID with you for verification. 

 

Get a parking permit for your vehicle
For incoming Summer Scholars who indicated that they will be bringing a vehicle to campus, there is a Vehicle Registration Form on your Applicant Status Page that must be completed before arriving to campus.

 

Ask questions and let us know if we can help!
The Office for Graduate Education and Postdoctoral Affairs is a service office dedicated to providing our graduate students and postdoctoral appointees with the highest quality service possible. If you need information about the school, your program, or obtaining various University services, please let us know. We are here to help YOU!