Office of Academic Affairs

dr-lyness In general, our mission is to assist the Dean in fostering the individual and collective successes of our faculty. Here are some examples of areas that we are involved with:

  • All faculty appointments (including offer letters and new, changed, and re-appointments)
  • Promotions and tenure processes
  • Faculty conflict of interest management
  • Academic leaves (“sabbaticals”)
  • Departmental Fellows
  • Mentoring awards for faculty, presented annually at Convocation
  • Supporting Janine Shapiro, MD, in her roles as Associate Dean for Faculty Development and as Medical Director for Continuing Medical Education
  • Assisting Chairs, Center Directors, and other School leaders, and helping recruit for openings in such leadership positions
  • Helping represent our School across the University and nationally

We have three experienced staff members in the Office: Jane Tolbert, Laura Francz, and Lori McBride. We also work closely with faculty and staff of the School and Medical Center leadership, including Chairs and Center Directors, and many other faculty members across URMC and the University.

Please explore the links on our web site to learn more about our Office and these various procedures and policies. Some of the most-commonly-needed forms available through those links are also provided under “Quick Links & Downloads.” We’d welcome your feedback anytime about this website or how we may serve our faculty and School better.


Jeffrey M. Lyness, MD
Senior Associate Dean for Academic Affairs

FAQ's About New Promotions/Tenure Criteria

SMD Regulations of the Faculty (October 2017 Version) FAQs - Transition to New Promotions/Tenure Criteria
FAQs - New Promotions Changes  

Quick Links & Downloads

Intellectual Property Agreement

SMD Regulations of the Faculty 07/2014
URMC Departments and Centers SMD Required Paperwork
UR Faculty Directory UR Faculty Handbook
SMD Office for Diversity SMD Office for Faculty Development
UR Office for Faculty Development & Diversity  SMH Medical Staff Bylaws (Intranet Link)
Post-Offer Invitation to Self-Identify as Protected Veteran e-CV
Voluntary Self-Identification of Disability


Jeffrey M. Lyness, M.D.
Senior Associate Dean for Academic Affairs.

Jane Tolbert
Promotions at senior faculty levels, Steering Committee.

Lori Ann McBride
Promotions and appointments at junior faculty levels, academic leaves of absence, faculty recruitment forms / job posting, offer letters.

Laura Francz
Departmental fellows, voluntary faculty appointments, academic appointment verifications, mentoring awards, Dr. Lyness’ calendar.

601 Elmwood Avenue, Box 706
Rochester, NY 14642
Room 1-5408
Phone: 585-275-3030
Fax: 585-276-2061