For Department Chairs, Center Directors, and Administrators
For Department Chairs, Center Directors, and Administrators
The academic related activities of this office involve the processing of all requests for faculty appointments, reappointments, and promotions in the School of Medicine and Dentistry; assignment of ad hoc committees to consider promotions to associate professor and professor levels; the review and submission of material to the Steering Committee and the Executive Committee of the School of Medicine and Dentistry; the review and submission to the Provost of all requests for faculty leaves of absence.
Reappointment of an Assistant Professor at the completion of the first appointment period must be preceded by a departmental review of performance and of the faculty member’s contributions as related to specific activity components (i.e., Research, Scholarship, Institutional Scholarship, Clinical, Teaching), which the department chair and faculty member anticipate will be formally assigned upon subsequent proposal for promotion to Associate Professor. Departmental review for reappointment as Assistant Professor is considered one of the most important points in the career development of junior faculty.
Please see the following: pages 8-9 (SMD Regulations of the Faculty) and Appendix D of the required paperwork document. Do note this review letter becomes the faculty member’s reappointment letter, and the faculty member will receive a copy of the letter after the Dean concurs with the reappointment.
- Template for Chair's Letter to the Dean's Office Proposing Promotion
- Template for Chair's Letter Requesting Referee Letters for Promotion/Tenure Packets
- SMD External Reviewer Relationship To Candidate
- Faculty Regulations Page
- Required Paperwork Page
- Faculty Promotion and Tenure Zoom: Providing information about Faculty Appointments and the Promotion and Tenure process
- Faculty Focus, June 2013
- Decision Guide on Staff vs. Faculty Appointment for Scientists Completing a Postdoc
All University of Rochester School of Medicine and Dentistry (SMD) faculty are required to complete an annual self-evaluation, followed by a supervisor review and discussion.
The SMD faculty annual evaluation process is administered through the University’s MyPath system.
Training on MyPath is provided for department administrators prior to the opening of the annual evaluation window on April 1 each year. Information regarding training opportunities will be distributed in early 2026.