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Trainee Handbook

Education / Graduate Education / Trainee Handbook / Trainee Support Resources

 

Trainee Support Resources

Guidelines to Assure a Professional and Respectful Learning Environment

General Resources

Discuss concerns with the trainee’s Program Director and/or Department Chair

Discuss concerns with the Office for Graduate Education and Postdoctoral Affairs

  • Rick Libby, Senior Associate Dean for Graduate Education and Postdoctoral Affairs, 585-275-0906
  • Tracy Pezzimenti, Registrar and Director of Student Services, 585-275-7288
  • Sharon McCullough, Director of Graduate Education and Postdoctoral Affairs, 585-273-1619
     

Discuss concerns with other academic leadership

  • Stephen Dewhurst, Vice Dean for Research, 585-275-3216
  • Adrienne Morgan, Associate Vice President and Senior Associate Dean for Diversity, Equity and Inclusion, 585-275-4172 
  • Jeffrey Lyness, Senior Associate Dean for Academic Affairs, 585-275-3030
     

Discuss concerns with Human Resources

  • HR Business Partner (HRBP) for Graduate Education and Postdoctoral Affairs - Charmaine Pionilla,  585-276-3554
  • Discuss with the HRBP for the related department: list of HR Business Partners by department
     

Discuss concerns with SMD’s Ombudspersons

  • The ombudspersons are faculty members who can provide confidential, neutral, independent, and informal advice to help trainees address their concerns.
     

File a report with the CARE Network

Individuals who feel that they have been treated unfairly, inequitably, improperly, or in a biased manner may seek help from the Intercessors. Intercessors employ an informal process aimed at restoring the relationship among the individuals, mediating differences, resolving problems, and rebuilding trust.

  • UR Intercessor
    • Lynnett Van Slyke, 585-275-9125
    • Frederick Jefferson, 585-273-5664
  • University Health Service (UHS) (participating students only)
  • Postdocs and non-participating students must seek care from their individual health care provider

International Services Office: contact person depends on the trainee’s visa

The ombudspersons are faculty members who can provide confidential, neutral, independent, and informal advice to help trainees address their concerns.

Student-Specific Resources

  • Rick Libby, Senior Associate Dean for Graduate Education and Postdoctoral Affairs, 585-275-0906
  • Tracy Pezzimenti, Registrar and Director of Student Services, 585-275-7288
  • Sharon McCullough, Director of Graduate Education and Postdoctoral Affairs, 585-273-1619

  • Food Pantry
    The UR Food Pantry is need-blind and does not require income or financial aid information to be served. The Food Pantry should be used by any student who: a) is food insecure; b) may be facing a change in employment status, or c) is currently in quarantine or isolation. Please note that you can place as many orders for grocery bags as you need, up to three grocery bags per week – it’s not a onetime service.

  • Basic Needs Hub
    Critical resources can be obtained through the Student Support Basic Needs Hub, which was created to facilitate the connection of campus and community resources. The hub provides urgent, essential student necessities, such as food, clothing, housing, access to academic tools and other critical needs such as those students with families may have. Assistance provided through the hub is not intended to replace or supplement current student financial aid and it does not need to be repaid.

  • Short Term Loans
    SMD can provide any matriculated and registered graduate student who is in good academic standing a non-need-based, interest-free loan of up to $600 for a maximum period of 60 days. If a student repays loans promptly, there is no limit to the number of times he or she may access this loan.

Postdoc-Specific Resources

  • Rick Libby, Senior Associate Dean for Graduate Education and Postdoctoral Affairs, 585-275-0906
  • Sharon McCullough, Director of Graduate Education and Postdoctoral Affairs, 585-273-1619
  • Food Pantry
    The UR Food Pantry is need-blind and does not require income or financial aid information to be served. The Food Pantry should be used by any postdoc who: a) is food insecure; b) may be facing a change in employment status, or c) is currently in quarantine or isolation. Please note that you can place as many orders for grocery bags as you need, up to three grocery bags per week – it’s not a onetime service.

Unpaid Academic Interns/Shadows Specific Resources

  • Sharon McCullough, Special Project Manager for SMD Finance and Administration, 585-273-1619