Chair, Director, and Admin Resources
Chair, Director, and Admin Resources
The academic related activities of this office involve the processing of all requests for faculty appointments, reappointments, and promotions in the School of Medicine and Dentistry; assignment of ad hoc committees to consider promotions to associate professor and professor levels; the review and submission of material to the Steering Committee and the Executive Committee of the School of Medicine and Dentistry; the review and submission to the Provost of all requests for faculty leaves of absence.
Required Paperwork
As part of a broader effort to modernize OAA's web presence, the Required Paperwork document has been adapted into web content. Check out the new Required Paperwork section of our website and access all our newly updated forms (previously known as appendices). Chair letter templates for promotion and tenure are located with forms at the link below. If you have any questions or are having trouble locating something, please contact our office.
Required PaperworkForms and Templates
Recruitment and Hiring
Learn more about faculty recruitment and access recruitment forms and documents, including the Faculty Recommendation Form and Offer Letter Checklist.
Recruitment Forms and DocumentsRanks and Job Profiles
Assistant Professor Reappointments
Reappointment of an Assistant Professor at the completion of the first appointment period must be preceded by a departmental review of performance and of the faculty member’s contributions as related to specific activity components (i.e., Research, Scholarship, Institutional Scholarship, Clinical, Teaching), which the department chair and faculty member anticipate will be formally assigned upon subsequent proposal for promotion to Associate Professor. Departmental review for reappointment as Assistant Professor is considered one of the most important points in the career development of junior faculty. Refer to the Regulations of the Faculty for more information.
Clarification of Staff v. Faculty for Doctoral-Level Scientists
Decision Guide on Staff vs. Faculty Appointment for Scientists Completing a Postdoc
Faculty Annual Reviews
All University of Rochester School of Medicine and Dentistry (SMD) faculty are required to complete an annual self-evaluation, followed by a supervisor review and discussion.
The SMD faculty annual evaluation process is administered through the University’s MyPath system.
Training sessions for SMD department administrators is being held by Zoom on:
Tuesday, February 10, 2026, 2-3 pm
Friday, February 13, 2026, 10-11 am
Administrative contacts for Faculty Annual Reviews will receive an Outlook invite and an informational email.