School of Medicine & Dentistry / Academic Affairs / Resources / Chair, Director, and Admin Resources / Required Paperwork

Required Paperwork

This page serves as the central reference for required paperwork associated with faculty actions in the School of Medicine and Dentistry. It outlines the documentation needed for appointments, reappointments, promotions, changes in status, and separations, organized by faculty rank and appointment type.

The information presented here is adapted from the Office of Academic Affairs’ General Information and Required Paperwork guide and is intended to help department chairs, center directors, and administrators identify required materials, understand submission pathways, and ensure requests move forward efficiently and in compliance with school and university policies.

NOTE: Forms (previously known as appendices) are now hosted in Box. Forms and templates in Box include:

Faculty Recommendation Form
Chair Attestation Form
Joint Reappointment Form
Demographics Form
Adjunct Faculty Reappointment Form
Faculty Departure Form
External Review Form
Self-Assessment Form (SAF) Instructions
Assistant Professor Reappointment Letter Templates

Access Forms in Box

Table of Contents

Section A: Introduction

Chapter 1: General Information

1.1 SMD Regulations of the Faculty
1.2 UR Faculty Handbook
1.3 Faculty Roster
1.4 SMD Promotion and Reappointment Manager
1.5 Faculty Senior Associate Program

Chapter 2: myURHR

2.1 Faculty Transactions in myURHR
2.2 Faculty Transactions not in myURHR

Section B: Provost and Board of Trustee Approval Actions

Chapter 3: Approval by Faculty Action

3.1 Senior Faculty Actions that Require Approval
3.2 Provost Approval Required
3.3 Board of Trustees Approval Required

Section C: Faculty Recruitment

Chapter 4: Recruitment Documentation

4.1 Job Postings
4.2 Faculty Recruitment Forms
4.3 Offer Letters
4.4 Faculty Employment Status and Benefit Eligibility

Chapter 5: Pre-Employment

5.1 Pre-Employment Requirements
- Drug Screen
- Completion of I-9

Chapter 6: Hiring Process

6.1 Uploading Required Paperwork to Box
6.2 Onboarding Requirements Upon Hire

Section D: Faculty Appointments

Chapter 7: Faculty Appointments

7.1 Academic Assistant Professor Reappointment
7.2 Senior Faculty Promotion/Tenure
7.3 Fast Track Process
7.4 Research Faculty Appointments
7.5 Visiting Faculty
7.6 Simultaneous Faculty Appointments
7.7 Terminations

Section E: Compliance

Chapter 8: Faculty Reporting

8.1 Annual Performance Evaluations
8.2 Conflict of Interest Reporting

Chapter 9: Other Processes

9.1 Conflicting Employee Relationships
9.2 Out-of-State Employment

Section F: Required Paperwork

Chapter 10: Required Paperwork

10.1 Academic — Junior Faculty Ranks
10.2 Academic — Senior Faculty Ranks
10.3 Promotion/Tenure in the Associate Professor Ranks
10.4 Professional and Service — Junior Faculty Ranks
10.5 Professional and Service — Senior Faculty Ranks
10.6 Research — Junior Faculty Ranks
10.7 Research — Senior Faculty Ranks
10.8 Voluntary — Junior Faculty Ranks
10.9 Voluntary — Senior Faculty Ranks
10.10 Visiting Faculty Appointments
10.11 Adjunct Faculty Appointments
10.12 Joint Administrative Post Appointments
10.13 Emeritus/um/a/x
10.14 Change of Appointment
10.15 Terminations