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Room & Service Request

Note: CEL no longer reserves spaces at SON. Please submit a Room Request for SON here.

This form is NOT for Medical Students. Please use the Medical Student Reservation form instead.

Existing Reservation:

If you wish to modify an existing reservation, please enter your reservation number.

Contact Information
URMC Affiliation:
( ) -
Event Details

If multiple dates, please enter all dates/times that apply.


Maximum number of people attending at one time. Cannot be greater than the Total Attending count.

(Room charge may apply.)

Space Requested Location:

Note: CEL no longer reserves spaces at SON. Please submit a Room Request for SON here.



Enter "N/A" if no preference.

All programs in auditoriums and HWH classrooms are to end 10 minutes before the hour or half hour.

Media/Technology Assistance

Media/Technology Assistance is available during regular business hours (Monday - Friday, 8 a.m. - 4:30 p.m.) for every day meetings, courses, grand rounds, etc. by submitting a trouble ticket through the Classroom and Event Scheduling Office, (585) 275-7666.


Room dependent. May require pickup at the CEL Main Office.

Request for 15-minute media run-through with media technician:

Requests should be submitted for first-time room users only and must be scheduled a minimum of 48 hours prior to your scheduled event. Schedulers will approve your request within 24 hrs.

Media Services for Live Events such as Conference, Symposium, Reception, Ceremony, etc.
Until further notice, CEL Media is no longer available outside of regular business hours (Monday - Friday, 8 a.m. - 4:30 p.m.) All events outside normal business hours will need to be supported by an external media/AV vendor (i.e., Rip-n-Tear Media), depending on vendor availability.

Media Services Requested:

Lectern (For Live Events):

(Fees may apply.)

Sound System (For Live Events):

(Fees may apply.)

Coordinated Services Required

Note: If you are serving food, we are required to schedule a Trash Out by the Environmental Services Department and there is a fee associated with this. If you have questions or requests regarding Event Services, please contact

Will you be serving food?:

If you are serving food, a trash out is required.Set-up a Trash Out ONLY for date(s) provided above:
Billed by SMD Environmental Services department by half hour. $35/hour.Additional event furnishings, and/or receive assistance by CEL Internal Event Coordinator:

Parking: Reserve parking at MRB or SRB.
Catering: See a list of Approved Caterers for University Events.


The CEL Classroom and Scheduling Office is open Monday - Friday, 8 a.m. - 4:30 p.m., and is located in the Medical School, Room 2-7525

Contact CEL

Your event has too large of a rotating count for this form. Please contact CEL for your request.