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Borrow, Renew, Request

Items in the Library collection may be found by searching DiscoverUR. For more information about how to use Discover UR, see our Discover UR Research Guide. If you need assistance locating an item, please ask at the Answer Desk. You may also borrow books from any other UR library, or request that the item be sent to the Miner Library for you to pick up.

General Loan Periods

  • Books - 90 days
  • Course Reserve Material - 2 hours*
  • Graphic Medicine Collection - 21 days
  • Humanities Book Collection - 21 days
  • Laptop, Charging Unit/Power Supply - Due back same day 15 minutes before library closing time

For more information about borrowing laptops, see Laptop Lending Program.

*Course reserve material checked out less than 2 hours prior to the Library closing are due back no later than fifteen minutes before close. Some course reserve materials may have a longer loan period, if requested by instructor.

Note: Reference materials, open reserve books, and journals do not circulate outside the Library.


Renewing material may be done in person at the Answer Desk (or any other UR library), by phone (585) 275-3361, or online through your library account.

Most items will auto-renew and can be renewed three times.

To renew items online:

  • Log in to your library account using your Active Directory username and password
  • Select item(s) you want to renew by clicking the checkbox(es) on the left
  • Click the "Renew Items" button
  • Check status and due date to verify renewal was processed. Status should be "Renewed" and new due date should be displayed
  • Log out

Renewals may not be granted if:

  • Item has been requested by another patron
  • Item is on course reserve
  • Maximum number of renewals has been reached
  • Fees on your account are $25 or more

If you need to keep on item longer and are unable to renew online through your library account, contact the Answer Desk at (585) 275-3361 or Answer Desk.


For your convenience, you may reserve items from the Miner Library collection or have items from any UR Library sent to Miner for pick up:

  • Find the item in DiscoverUR (the library’s online catalog)
  • Log in to your library account using your Active Directory username and password
  • Under the “Get It” part of the display, click "Request"
  • Fill in the request form with your preferred pickup location, select Edward G. Miner for pick up at Miner
  • Click "Send Request"
  • You will be notified via email when your item is ready for pick up at the Miner Library Answer Desk

If the item requested is already checked out, your request will be placed it a queue and you will be notified when the item available.

If you need a book that is currently unavailable from the UR libraries collections, you may place an interlibrary loan request and we'll obtain a copy from another library.

Overdue Items

Two overdue reminders are sent. After the second overdue notice, if an item is not renewed or returned, it is considered lost and replacement charges are billed.

Replacement costs for lost or damaged items:

The library system automatically charges a default replacement fee of $50. Fees are adjusted as follows:

  • Book - replacement fees are determined on an individual item basis by our Acquisitions staff.
  • Mac Laptop - $2,500
  • PC Laptop - $1,500
  • Charging Unit/Power Supply - $50

Replacement costs are cleared when a "lost" item is returned.

If you have $25 or more in fees or items that are more than one month overdue, your library privileges may be suspended.


Options for returning university-owned books:

  • Service desk at any UR library
  • Book Drops
    1. Miner Library - located outside the front doors of the library
    2. Rush Rhees Library on River Campus - located at the Library Road entrance behind the library building. It is between the iZone windows and the USPS boxes, labeled “Book Depository”
  • Shipping to: University of Rochester Medical Center, Edward G. Miner Library, 601 Elmwood Avenue, Rochester, NY 14642

Please note: Interlibrary loan materials and technology equipment (laptops, chargers, etc.) should be returned directly to the UR library that issued the loan.

Proxy Borrowing

Proxy borrowing allows faculty and staff to authorize designated individuals to check out library materials on their behalf. The faculty or staff member is responsible for the materials checked out by their authorized proxy borrower(s). You may have multiple proxy borrowers and authorizations must be renewed on an annual basis.

Contact the Answer Desk at (585) 275-3361 or Answer Desk.