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URMC / Animal Resource / Animal Purchases, Imports & Exports

Animal Purchases, Imports & Exports

All animals must be ordered through the Animal Resource Purchasing Coordinator's Office. 

Ordering Animals

The Animal Resource Purchasing Coordinator Office is open Monday through Friday from 7:30 a.m. – 4:00 p.m. All animals must be requisitioned through the Animal Resource Purchasing Coordinator Office. No separate or special arrangements may be made to obtain any animals from any source, commercial, institutional or private. Orders may be placed during regularly scheduled office hours.

The deadline for ordering is 4:00 p.m. on Wednesday one full week prior to the week in which delivery will occur, except NIA rodent orders which need to be placed on Tuesday at 10:00 a.m. the week prior to delivery. All orders placed after the 4:00 p.m. Wednesday deadline will be placed the following week. Delivery also depends on the availability of animals from the vendor and weather conditions.

Our online orders must be received by the required deadlines.

If there are any errors, the Animal Resource Purchasing Coordinator must be called/emailed immediately so that the necessary corrections may be made prior to the animal(s) being shipped. The responsibility for verifying the accuracy of an order rests with the principle investigator or his/her designee.

All cancellations and changes must be received by the ordering deadline in order to be accommodated.

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Rejection of Animals

All requests to reject animals for health reasons must be supported by a DCM veterinarian. All inquiries about animal rejection must be made to the DCM veterinary staff or Animal Resource Purchasing Coordinator within 48 hours of arrival.

Animals are observed for signs of ill health upon arrival and housing by laboratory animal technicians and assistants. All investigators should also check their animals upon notification of arrival and report any problems within 48 hours.

An Animal Rejection Form must be processed in order to reject any animal. You can obtain a form from the Animal Resource Purchasing Coordinator . Any animal approved for rejection within 48 hours of arrival will be returned to the vendor or be euthanized. The vendor will credit the Vivarium for the cost of the animal. The investigator may be responsible for per diem charges for rejected animals.

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Animal Procurement Costs

The Vivarium charges an investigator's account for the cost of an animal plus a service charge. In addition, all other costs incurred by the Vivarium to procure the animal and bring the animal into the facility in compliance with our programs, will be recharged to the investigator. These costs include, but are not limited to: box charges, water kit charges, vaccines, collars, tattooing, shipping charges, and the cost of constructing shipping crates for animals when necessary.

Animal Purchase Surcharge

Effective July 1, 2023 the Animal Purchase Surcharge will be 3% per animal. The maximum surcharge per animal will be $30.00 for animals costing over $1,000.

Animal Vendor Freight and Box Charges 2024

Vendor Total Crate Freight/Box Surcharge/Box
CRL Standard Box $58.97 $28.20 $30.77 N/A
CRL GSS Box $83.32 $52.55 $30.77 N/A
Jackson $81.42 $18.42 $63.00 N/A
Taconic $86.70 $13.70 $73.00  


Animal Import Charges(non-approved vendors)

The Vivarium charges $40.00 per Animal Import Requisition for non-approved vendors.

Export From the U of R

The Vivarium charges a $30.00 charge per Export when the Vivarium staff packs the animals plus any shipping expenses. 

As of March 20, 2015 all rodents shipping from of the UR will be packed in purchased Charles River GSS crates.   A  per crate charge of $65.00 will be added to your account upon completion of your ship out.  Each crate can hold up to 2 cages and include bedding, food and gel pack.

The Vivarium charges a $15.00 per Export when the investigator packs the animals plus any shipping expenses (freight, crates, etc.).

International shipments that require a USDA health certificate there is now $150 fee you will incur if the receiving end does not use World Courier as their shipping transporter.

Why MTA's are needed for Exports

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Exports from the URMC

No animals maybe shipped from the URMC without involvement and approval from the Animal Resource Department and ORPA. To request an export please complete an Animal Export From URMC Form.

Animals that are paired, found to be pregnant or dams with pups will not be shipped due to the nature of stress during the shipping process and many institutions do not accept paired animals, pregnant females, or dams with pups. Please separate your paired male and female animals, and dams with pups before submitting your export form to prevent a delay in the shipment.

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Animal Imports from Non-Approved Vendors/Institutions

No animals may be brought into the University from other non-approved vendors or institutions or from the wild without prior approval from a DCM veterinarian and Vivarium supervisor. To acquire animals from a non-approved vendors/institutions, an Animal Import Form must be completed and submitted to the Animal Resource Office.

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Transferring Ownership of Animals

All animal transfers from one investigator to another must be approved in advance by Animal Resource Office and UCAR. The investigator transferring animals should complete an Animal Transfer Form. Once approved, new cage tags will be made and supplied to the investigator to affix to the cages.  The Vivarium will process the changes as soon as possible. The new investigators may not use the transferred animals until the transfer has been completed and the cage tags are changed.

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