How to Apply

Requirements of Candidates to be offered a position: 
NYS SEL CHECK
All candidates who accept an interview invitation will be asked to complete a form requesting name, social security number, and date of birth during the interviewing season.  

“The NYS Justice Center maintains a Vulnerable Persons Central Register (VPCR) that includes a Staff Exclusion List (SEL) containing the names of individuals who have committed serious acts of abuse and are deemed ineligible to work in a position involving regular and substantial contact with a service recipient. Providers must request the Justice Center to conduct a check of the SEL before determining whether to hire or otherwise allow “any person” to have regular and substantial contact with a service recipient. “Any person” can include an employee, administrator, consultant, intern, volunteer, or contractor.” 

HR will run these forms through the state’s central register as described below prior to offering or ranking any candidate. 

If an applicant is listed on the register, we are precluded from making an offer of a position to that individual. Intern candidates would not be ranked to match, postdoc candidates would no longer be considered for a fellowship position. 

Requirements for appointments of newly matched/offered trainees:
During the months prior to your start date, you are asked to complete a list of tasks inorder to be appointed and cleared for your clinical rotations here at the University of Rochester Medical Center.

Offer Letter
We will ask you to sign your offer letter and return a copy for your file.

Picture
We will ask for a picture of you (head/shoulder) to be used on the website, in our photo directoryfor the program, department, and some clinical services.

Survey/Questionnaire
A survey will be distributed to collect demographic information such as preferred pronoun,contact information, emergency contact, address, preferred email, etc. Interns may also beasked to complete a questionnaire summarizing their training experiences, and goals orexpectations for the internship year.

Health History Review / Vaccinations / Drug Screen / N95 mask Fittings
To meet the University’s health compliance requirements, each trainee will meet with theUniversity Health Services to review your health history and vaccination records. At that time,you will be fitted for an N95 mask, and submit to a drug screen.

Pre appointment Drug screen
As noted above, each trainee will be required to submit to a drug screenIn the event that any adverse information is discovered the Psychology Training Program and theDepartment of Psychiatry will review and make a decision on continued association on a caseby-case basis.

NY State Office of Children and Family Services Statewide Central Register Database Check
Incoming trainees will be asked to complete and sign a worksheet listing everyone in theirhousehold’s name, sex & date of birth along with addresses at which the trainee has resided forthe last 28 years.

All trainees are required to be cleared through the database prior to the start of the training year.If clearance is not reached, the trainee will be dismissed from the program.

NPI
All trainees are required to obtain an NPI number.

The Administrative Simplification provisions of the Health Insurance Portability andAccountability Act of 1996 (HIPAA) mandated the adoption of standard unique identifiers forhealth care providers and health plans. The purpose of these provisions is to improve theefficiency and effectiveness of the electronic transmission of health information. The Centers forMedicare & Medicaid Services (CMS) has developed the National Plan and ProviderEnumeration System (NPPES) to assign these unique identifiers.

You are welcome to visit their site for more information:
https://nppes.cms.hhs.gov/NPPES/Welcome.do

I9
Currently interns are exempt from this requirement unless you are not a US citizen and oninternship with a F1/CPT visa. All fellows are required to complete the I9.

Form I-9 is used to verify the identity and employment authorization of individuals hired foremployment in the United States. All U.S. employers must properly complete Form I-9 for eachindividual they hire for employment in the United States.

On the form, an employee must attest to his or her employment authorization. The employeemust also present his or her employer with acceptable documents evidencing identity andemployment authorization. The list of acceptable documents can be found on the last page of the form. 
form link: https://www.uscis.gov/sites/default/files/document/forms/i-9-paperversion.pdf

Please note that the University of Rochester uses an on-line system for part 1 of the document.You are then asked to meet with the HR department in person to complete part 2, and showyour proof documents in person prior to your start date.